Help with accrued holiday is this right or wrong

Teddy080522

So this is still on going from last year,
I booked 18 days annual leave.
I booked 10 days here,8 days there,
Was paid 10 days no problem.
Took 8 days received wage slip no holiday pay at all.
Contacted my boss he said this was correct.
I have been with my company for 5 years.
I work monday through to Friday 5 days per week at 4.5 hours a day.
So I am a part time worker.
My contract also states I am entitled to 28 days 5.6 weeks.
I emailed my boss he told me I need to accrue holiday and every question I asked him he's reply which I might add which took him a month to respond to adding he had more important things to deal with and all answers more or less was I am a part time worker,so other response to how,what or why to it's being worked out like this.
I thought maybe I am completely in thinking this,that you only accrue holiday if you have just started a company,or started part way through the year.
My holiday runs from Jan 1st to December 31st.
So for example if I wanted to take 5 days in February,I would not be able to take it,as for him saying I need to accrue it,
So I would basically need to work 5 or 6 months to even get 5 or 6 days annual leave entitlement.
And if this is the policy then wouldn't everyone in the company be taking annual leave entitlement around the same sort of Time.
Can anybody help me,am I reading this completely wrong,or is he completely right

FlorayG

Your boss is being picky -  as you point out it makes no business sense. What employers usually do is let you take the year's holiday and if you leave the business they take back what you have 'overspent' from your last pay.
If your 8 days were approved as holiday then you should be paid for them; if the business thinks you overspent then they should have told you that when you booked them

Sarahspangles

Teddy080522 said:

So this is still on going from last year,
I booked 18 days annual leave.
I booked 10 days here,8 days there,
Was paid 10 days no problem.
Took 8 days received wage slip no holiday pay at all.
Contacted my boss he said this was correct.
I have been with my company for 5 years.
I work monday through to Friday 5 days per week at 4.5 hours a day.
So I am a part time worker.
My contract also states I am entitled to 28 days 5.6 weeks.
I emailed my boss he told me I need to accrue holiday and every question I asked him he's reply which I might add which took him a month to respond to adding he had more important things to deal with and all answers more or less was I am a part time worker,so other response to how,what or why to it's being worked out like this.
I thought maybe I am completely in thinking this,that you only accrue holiday if you have just started a company,or started part way through the year.
My holiday runs from Jan 1st to December 31st.
So for example if I wanted to take 5 days in February,I would not be able to take it,as for him saying I need to accrue it,
So I would basically need to work 5 or 6 months to even get 5 or 6 days annual leave entitlement.
And if this is the policy then wouldn't everyone in the company be taking annual leave entitlement around the same sort of Time.
Can anybody help me,am I reading this completely wrong,or is he completely right

28 days is the minimum amount for someone working full time. For someone who doesn’t need to work bank holidays it’s normally 20 days plus 8 bank holidays. Are you sure the words ‘pro rata’ or something like that aren’t used in your contract? If so, your unpaid leave last year would be explained.

Teddy080522

FlorayG said:

Your boss is being picky -  as you point out it makes no business sense. What employers usually do is let you take the year's holiday and if you leave the business they take back what you have 'overspent' from your last pay.
If your 8 days were approved as holiday then you should be paid for them; if the business thinks you overspent then they should have told you that when you booked them

I booked the 18 days all at once,which was all approved,after I had taken the 10 days,I went back to work for roughly 17 days,then took the 8 days that I booked,in that 17 days,I went back to work, I had no one contact me whatsoever to say I was not entitled to it,only queried it when I received my pay slip with no holiday pay.
In another bit of the email he is saying it's down to the employee to work out their annual leave,how does that make sense surely he should be keeping a record of how much annual leave an employee is taking throughout the year,also said to me,when I've been off sick,the accrued holiday which Is what I have to look at each month at the bottom of my wage slip goes down as it's based on hours worked,and if I took sickness as annual leave,the accrued bit would continue to top up,so he is indicating I take sickness as annual leave,i just needed some advise from this forum as I'm thinking is it me not understanding why he is working on annual leave entitlement like this,or am I just being completely stupid in not understanding why it's being worked out like this.

Teddy080522

Sarahspangles said:

Teddy080522 said:

So this is still on going from last year,
I booked 18 days annual leave.
I booked 10 days here,8 days there,
Was paid 10 days no problem.
Took 8 days received wage slip no holiday pay at all.
Contacted my boss he said this was correct.
I have been with my company for 5 years.
I work monday through to Friday 5 days per week at 4.5 hours a day.
So I am a part time worker.
My contract also states I am entitled to 28 days 5.6 weeks.
I emailed my boss he told me I need to accrue holiday and every question I asked him he's reply which I might add which took him a month to respond to adding he had more important things to deal with and all answers more or less was I am a part time worker,so other response to how,what or why to it's being worked out like this.
I thought maybe I am completely in thinking this,that you only accrue holiday if you have just started a company,or started part way through the year.
My holiday runs from Jan 1st to December 31st.
So for example if I wanted to take 5 days in February,I would not be able to take it,as for him saying I need to accrue it,
So I would basically need to work 5 or 6 months to even get 5 or 6 days annual leave entitlement.
And if this is the policy then wouldn't everyone in the company be taking annual leave entitlement around the same sort of Time.
Can anybody help me,am I reading this completely wrong,or is he completely right

28 days is the minimum amount for someone working full time. For someone who doesn’t need to work bank holidays it’s normally 20 days plus 8 bank holidays. Are you sure the words ‘pro rata’ or something like that aren’t used in your contract? If so, your unpaid leave last year would be explained.

Yes it does say on contract if part time it is worked out pro rata,but my problem is for example if I wanted 5 days holiday in February,I cannot take it as I wouldn't of accrued enough holiday and will have to work 5 or 6 months to even gain that 5days holiday,yes bank hols are included in 28 days,so in the past I have always just booked 20 days and leave the 8 days bank hols

penners324

Ha e you contacted your payroll department? It's their issue not your manager 

Sarahspangles

Teddy080522 said:

Sarahspangles said:

28 days is the minimum amount for someone working full time. For someone who doesn’t need to work bank holidays it’s normally 20 days plus 8 bank holidays. Are you sure the words ‘pro rata’ or something like that aren’t used in your contract? If so, your unpaid leave last year would be explained.

Yes it does say on contract if part time it is worked out pro rata,but my problem is for example if I wanted 5 days holiday in February,I cannot take it as I wouldn't of accrued enough holiday and will have to work 5 or 6 months to even gain that 5days holiday,yes bank hols are included in 28 days,so in the past I have always just booked 20 days and leave the 8 days bank hols

Every employer is different. I don’t think any of the arrangements you are describing are unique. In the past I’ve certainly had roles where they don’t allow leave to be taken until you’ve accrued it, when you’re still in your probation period. After that it’s by negotiation but they don’t have to agree if they can’t cover the absence. Your employer also allows you to take unpaid leave so maybe that’s your option?

There are fewer people in HR and admin roles nowadays because systems are automated. In your case it sounds like the employer keeps track of leave entitlement by having this on your payslip. Presumably you put in a time sheet of some kind so they know what you’ve built up versus what you’ve used.

I currently work out my own leave entitlement, and keep track of it. I think this is more common in health and social care work with complicated shift arrangements and cover needed over holiday periods.

Teddy080522

penners324 said:

Ha e you contacted your payroll department? It's their issue not your manager 

No,I didn't know this,as I've been told by my boss if I have any direct questions then to email him,I email him and it takes him over a month to respond back to me,his lack of communication is appalling to be honest,I queried my wage slip as soon as I received it,this is going back to the end of November 2024,and as soon a I queried it,I got a response straight away from my boss saying my wage slip is correct,
I have been in contact with acas,and any wage slip that needs to be queried is 3 months - 1 day,I'm literally coming up to that deadline which is the end of this month of February,because I am not getting any concrete answers from my boss just that I am a part time worker and just really lazy answers I feel like I am stuck,when I did speak to acas,I said does this seem right how my annual leave is being worked out,they said they can't give an opinion,I have now put in an early conciliation and am waiting for an officer to be assigned to my case,but where no one is telling me anything or given me an explanation I feel like should I be putting in a conciliation,is my boss going to turn round and say yes it's completely above board,and making me seem stupid to how my annual leave is being worked out,because I do not understand or am I just being stupid,so that's why I thought I'd put it on this forum and get opinions from here,as everyone I have spoken to ie friends family even they don't understand 

Teddy080522

Sarahspangles said:

Teddy080522 said:

Sarahspangles said:

28 days is the minimum amount for someone working full time. For someone who doesn’t need to work bank holidays it’s normally 20 days plus 8 bank holidays. Are you sure the words ‘pro rata’ or something like that aren’t used in your contract? If so, your unpaid leave last year would be explained.

Yes it does say on contract if part time it is worked out pro rata,but my problem is for example if I wanted 5 days holiday in February,I cannot take it as I wouldn't of accrued enough holiday and will have to work 5 or 6 months to even gain that 5days holiday,yes bank hols are included in 28 days,so in the past I have always just booked 20 days and leave the 8 days bank hols

Every employer is different. I don’t think any of the arrangements you are describing are unique. In the past I’ve certainly had roles where they don’t allow leave to be taken until you’ve accrued it, when you’re still in your probation period. After that it’s by negotiation but they don’t have to agree if they can’t cover the absence. Your employer also allows you to take unpaid leave so maybe that’s your option?

There are fewer people in HR and admin roles nowadays because systems are automated. In your case it sounds like the employer keeps track of leave entitlement by having this on your payslip. Presumably you put in a time sheet of some kind so they know what you’ve built up versus what you’ve used.

I currently work out my own leave entitlement, and keep track of it. I think this is more common in health and social care work with complicated shift arrangements and cover needed over holiday periods.

Thank you for your comment,I've been at my company for 5 years,I'll be honest,every year I've booked holiday I've just booked 20 days through out the year,and never really check properly to see if I was getting my annual leave pay,as I was living at home and didn't really have any financial responsibilities so would just look at my wage and think that seems about right,now I've moved out and check my wage slip,and took the holiday November but didn't get any pay,that's why I was like,well that's not right,so just want some views or understanding in this forum about this situation,as I said in previous answers,I will have to work 4 or 5 months to even gain 4 or 5 days holiday and cannot take any time off for holiday in those 4 or 5 months as I wouldn't of accrued enough holiday 

Sarahspangles

Is the confusion being caused because you’re part time? As you only need 4.5 hours off if you’re not going in that day, you get 20 part-days and part-Bank Holidays. Which is the 28 days you refer to.

But many employers work this out in hours.

If a full time worker gets 20 days plus Bank Holidays, you would get a proportion of that. Assuming the standard working day is 7.5 hours you would get 4.5 divided by 7.5 times by 28. That’s 126 hours (including the Bank Holidays).

If someone has recorded your 10 days leave and 8 bank holidays as 135 hours - 18 times 7.5 hours - as if you were full time, then you would’nt have had any leave left. Because 135 hours is more than 126 hours.

Teddy080522

Sarahspangles said:

Is the confusion being caused because you’re part time? As you only need 4.5 hours off if you’re not going in that day, you get 20 part-days and part-Bank Holidays. Which is the 28 days you refer to.

But many employers work this out in hours.

If a full time worker gets 20 days plus Bank Holidays, you would get a proportion of that. Assuming the standard working day is 7.5 hours you would get 4.5 divided by 7.5 times by 28. That’s 126 hours (including the Bank Holidays).

If someone has recorded your 10 days leave and 8 bank holidays as 135 hours - 18 times 7.5 hours - as if you were full time, then you would’nt have had any leave left. Because 135 hours is more than 126 hours.

Thank you for your response,I have received a breakdown of my holiday entitlement for 2024,the 8 days were just days I requested for annual leave not bank hols,but there is a comment on this breakdown saying payroll didn't pay holiday due to my balance being 0 ,I have a work app that I use to clock in and out of my shift and to request holiday which like I said I requested it was approved,so shouldn't the person approving the holiday take some responsibility if possibility of them doing it how you've stated,I am being told that I need to work out my holiday and my boss is just being very vague with his answers to me.