No invoice issued

Undervalued

GrubbyGirl_2 said:

Maybe is the statute of limitations has passed you should write to the bus company making one final offer to pay and give them 28 days to respond stating that if you do not get a response you will take that as confirmation that they do not want payment and therefore the money will be treated as a donation to the charity.  Make sure you put in all details about when the trip was etc etc so there is no confusion or ambiguity as to what you are trying to pay for.  Send recorded delivery so you can prove it was delivered and count the 28 days from the date of delivery.  If they don't respond then stop worrying about it

Unless the OP is in Scotland it hasn't yet.

The earliest that could happen would be six years starting from around 30 days after the trip. So some point in September this year.

Technically, an ultimatum such as "...if you do not get a response you will take that as confirmation that they do not want payment and therefore the money will be treated as a donation to the charity" is legally meaningless. 

As another poster has suggested, using "statute barred" as a means of refusing to pay would be a terrible look for a charity. Indeed if they did that and the creditor reported it to the Charity Commission, they might feel that the trustees have acted improperly.

So I would suggest a proper dialogue with the supplier to resolve the situation. By all means accept it as a donation if that is what the supplier genuinely want to do but don't force / shame them into doing so.

penners324

Classify it as a donation from the company 

penners324

You could swap invoices with the coach company?

Mistral001

Some people are very casual about sending out invoices.  They think it is to the customer's advantage to not get an invoice immediately and do not realise that it can be annoying and worrying to many customers.

I had a situation a bit like this a few years back.  It was not concerning an invoice made out to a charity, but I think it is still relevant to the OP's situation.  It involves an invoice for work done by a plumber.  It was for about one week's work.   Every time I rang him asking him to send an invoice, he would say he would send it to me "next week". This continued for over three years, and I began to worry about the matter in case the plumber sent an invoice at a bad time for me finacially, so I rang him up and told him that I was losing sleep over the invoice, which was not an untruth.  The invoice arrived a few days later.