sending photos in an e.mail

Ches

I edit a local club newsletter and I am having problems sending it by e.mail if it contains 1 or more photos. It tells me the file is too big so I converted from a word document and sent it as a PDF file last time but this changes the format for the recipients including the size of the font so isn't ideal although they were pleased with the photos. I should add most of the recipients are elderly and I don't know if some of the operating systems their end is the cause. I don't know if its possible to convert the PDF file back to a word doc after they have received it or if there is another way. Thanks for reading

esuhl

You could host the picture files somewhere using one of these services:
https://www.google.co.uk/search?q=free+image+hosting

And then link to the images in the email.

That way, you're only emailing the text, but when the recipients open the message, the photos will be downloaded from wherever you host them.

wongataa

Don't attach large image files to an email. Resize the pictures before sending so they are smaller. For emailing they don't need to be the size they came off the camera. Making them around 8-900 pixels on the long edge will be plenty big enough and will result in a lot smaller file sizes.

securityguy

PDF is the right solution.

Could you expand on what happened to the "size of the font"?

Ches

securityguy wrote: »

PDF is the right solution.

Could you expand on what happened to the "size of the font"?[/QUOT


Thank you so much for replying.

Because they are all sent BCC I put the myself as the main recipient and when I opened the e.mail the font looked huge (at a guess it looked about 22) so it totally changed the look of the layout and the page breaks were all in the wrong place. I have received criticism from 1 person at least.

Ches

wongataa wrote: »

Don't attach large image files to an email. Resize the pictures before sending so they are smaller. For emailing they don't need to be the size they came off the camera. Making them around 8-900 pixels on the long edge will be plenty big enough and will result in a lot smaller file sizes.

Thank you very much for replying.
I was hoping not to have to do this as its such a faff.

Ches

esuhl wrote: »

You could host the picture files somewhere using one of these services:
https://www.google.co.uk/search?q=free+image+hosting

And then link to the images in the email.

That way, you're only emailing the text, but when the recipients open the message, the photos will be downloaded from wherever you host them.

Thank you so much for replying. I am afraid this is outside my level of competence and I don't think my oldies could cope with it either.

securityguy

Ches wrote: »

securityguy wrote: »

PDF is the right solution.

Could you expand on what happened to the "size of the font"?[/QUOT


Thank you so much for replying.

Because they are all sent BCC I put the myself as the main recipient and when I opened the e.mail the font looked huge (at a guess it looked about 22) so it totally changed the look of the layout and the page breaks were all in the wrong place. I have received criticism from 1 person at least.

Then something very odd happened. PDF files will be an exact copy of what would have gone to a printer, and should render the same (especially in terms of line and page breaks) wherever they are.

esuhl

Ches wrote: »

Thank you so much for replying. I am afraid this is outside my level of competence and I don't think my oldies could cope with it either.

The "oldies" wouldn't know anything about it. The email will appear completely normal to them, as if you'd attached the photos directly.

If you can insert the images in your email already, then it's almost the same process to link to them.

In Thunderbird, you'd go to the "Insert" menu and choose "Image", and in the "Image Location" box, instead of browsing to the picture on your hard drive, you type the URL that you uploaded it to.

bob_a_builder

sent it as a PDF file last time but this changes the format for the recipients including the size of the font

Something wrong there then - the point of PDF is to present the document exactly as you see it to the widest possible audience regardless of teh device its being viewed on

So as someone said earlier PDF is the best option.

If its a news letter you want some control over the layout and presentation surely
Leaving that to the email software each user has is not going to give you that
WORD will let you save your newsletter as a PDF


Set up a free dropbox account, (or similar cloud service) and you upload your PDF there and provide a URL link to the that dropbox file to your members in the regular email.
They will then be able to read it as you intended it to look - just by clicking on the link in the email

Many PDF readers are available as free downloads - so you could include a link to those for members to install in case they don't alreardy have

Ches

Its funny you should both say that the format in PDF should be the same as today I viewed my on line bank statement as a PDF file and the font was certainly a lot larger than normal bank script.