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  • FIRST POST
    • geek84
    • By geek84 14th Jan 11, 9:16 PM
    • 1,018Posts
    • 105Thanks
    geek84
    Sending out 'speculative' letters to employers
    • #1
    • 14th Jan 11, 9:16 PM
    Sending out 'speculative' letters to employers 14th Jan 11 at 9:16 PM
    Hi folks
    I have been out of work for a while, and looking for an administration job. I have put together, via merge mail, quite a large amount of letters to send to local employers in the hope of getting some type of employment.

    Does anybody know of any typing services, or similar, who could print all those letters out for me on a good quality printer?

    Thanks in advance.
Page 1
  • Googlewhacker
    • #2
    • 14th Jan 11, 9:21 PM
    • #2
    • 14th Jan 11, 9:21 PM
    can I suggest that whilst it makes it a bit more work you find out who to send the letters to rather than just generic letter bombing.

    And if you don't get a reply do it again in a months time because whilst you may get some replys from companies saying they will keep them on file when it comes to a job they will just advertise as normal.
    The Googlewhacker referance is to Dave Gorman and not to my opinion of the search engine!

    If I give you advice it is only a view and always always take professional advice before acting!!!

    4 people on the ignore list....Bliss!
  • stokelady1
    • #3
    • 14th Jan 11, 9:25 PM
    • #3
    • 14th Jan 11, 9:25 PM
    Try emailing too as a lot of employers who do store your CV will do so electronically
    • geek84
    • By geek84 15th Jan 11, 2:28 PM
    • 1,018 Posts
    • 105 Thanks
    geek84
    • #4
    • 15th Jan 11, 2:28 PM
    • #4
    • 15th Jan 11, 2:28 PM
    Hi Folks

    Thanks for you advice so far.

    Can you suggest where I could print off my letters in bulk?

    I have an old slow printer!

    Thank You.
  • fedster
    • #5
    • 15th Jan 11, 2:38 PM
    • #5
    • 15th Jan 11, 2:38 PM
    Hi Folks

    Thanks for you advice so far.

    Can you suggest where I could print off my letters in bulk?

    I have an old slow printer!

    Thank You.
    Originally posted by geek84
    Library,Internet cafe
    • Wellery82
    • By Wellery82 15th Jan 11, 2:48 PM
    • 374 Posts
    • 474 Thanks
    Wellery82
    • #6
    • 15th Jan 11, 2:48 PM
    • #6
    • 15th Jan 11, 2:48 PM
    I would definitely e-mail if possible. That way people can pass the CV around departments easily and send to more than one person if they feel appropriate

    Also i would suggest finding an appropriate contact at each company off their website or by ringing them, and tailoring the first couple of lines as to why that company

    Good luck
    • williacg
    • By williacg 15th Jan 11, 2:49 PM
    • 642 Posts
    • 715 Thanks
    williacg
    • #7
    • 15th Jan 11, 2:49 PM
    • #7
    • 15th Jan 11, 2:49 PM
    The library is 10p per page.
    • bluecelticgirl
    • By bluecelticgirl 15th Jan 11, 4:39 PM
    • 349 Posts
    • 153 Thanks
    bluecelticgirl
    • #8
    • 15th Jan 11, 4:39 PM
    • #8
    • 15th Jan 11, 4:39 PM
    Does your local council have a resource centre? What about your local job centre - you could try asking there
  • Amanita
    • #9
    • 15th Jan 11, 4:57 PM
    • #9
    • 15th Jan 11, 4:57 PM
    Please make sure that you address them carefully.

    Most weeks I get speculative applications that should have been sent to our sister company. The names are similar but I run an IFA practice and they are accountants and the company names make this distinction very clear.

    If a would be applicant cannot take a few moments to make sure that they are writing to the correct employer, then neither of us will want an employee who lacks attention to detail and the application is binned/deleted immediately.

    • book12
    • By book12 15th Jan 11, 4:57 PM
    • 2,515 Posts
    • 554 Thanks
    book12
    Recruitment agencies are good for admin jobs. Try them as well.
    • geek84
    • By geek84 15th Jan 11, 7:08 PM
    • 1,018 Posts
    • 105 Thanks
    geek84
    Hi Folks

    Many thanks again for your replies.

    The only problem I can see in emailing my CV to employers, is that there will not have a signature at the bottom of my covering letter.

    Also, don't you think it is easier for the employer to delete the email (if they want), than throwing a hardcopy of the CV in the bin, which they would receive through the post?

    Finally, I have another question for you kind folks out there -

    Apart from looking in yellow pages, where else can I get a list of names & addresses for local businesses/employers?

    Thanks in advance
    • CCFC_80
    • By CCFC_80 15th Jan 11, 7:44 PM
    • 1,275 Posts
    • 977 Thanks
    CCFC_80

    Apart from looking in yellow pages, where else can I get a list of names & addresses for local businesses/employers?

    Thanks in advance
    Originally posted by geek84
    1. Going into your local library - They may have a Kompass directory or similar but might not be upto date

    2. Going into google maps and picking out an industrial estate at random,(Using the streetmap option).You should in many cases be able to zoom in and identify some businesses. Then cross reference the name of the company in a search engine and you might get contact names etc,

    3. Using Shanks's pony and just call in companies/businesses and get contact names that way.
    Last edited by CCFC_80; 15-01-2011 at 7:48 PM.
    • mandrose
    • By mandrose 15th Jan 11, 7:56 PM
    • 194 Posts
    • 230 Thanks
    mandrose
    Hi Geek84 - I'm in the same position as you and I'm also doing speculative letters (as well as applying for jobs via agencies).

    I'm also a bit confused as to how to get the name of the person to write directly to in a company, so I'll be interested to see any replies to this question.

    I'm sure you have already done this Geek84 but I've found a lot of companies advertise jobs on their websites rather than through an agency! I've got a large business park near me, so I drove around and wrote down all the company names. If they don't show vacancies I then do them a speculative letter!

    I'm hoping by covering all angles the perfect job will come my way soon! Good luck to you too in your job search!
    • Wellery82
    • By Wellery82 15th Jan 11, 9:11 PM
    • 374 Posts
    • 474 Thanks
    Wellery82
    Hi Geek84 - I'm in the same position as you and I'm also doing speculative letters (as well as applying for jobs via agencies).

    I'm also a bit confused as to how to get the name of the person to write directly to in a company, so I'll be interested to see any replies to this question.

    I'm sure you have already done this Geek84 but I've found a lot of companies advertise jobs on their websites rather than through an agency! I've got a large business park near me, so I drove around and wrote down all the company names. If they don't show vacancies I then do them a speculative letter!

    I'm hoping by covering all angles the perfect job will come my way soon! Good luck to you too in your job search!
    Originally posted by mandrose
    Personally i would suggest that often having an individual name isn't that important as actually making sure the CV gets to the company, with a clear indication of what work you are looking for, enabling people to forward the e-mail to the right person.

    A lot of larger companies now have a generic e-mail such as "careers@" or "jobs@" which will get picked up by the right people and forwarded accordingly. If you look on the careers section of websites, or even the contact us sections then you should find an e-mail you can send your CV to, the CV should end up forwarded ultimately to the right department. If you are confident enough and have enough time you can always ring the companies direct and ask for the e-mail of the Finance/HR/Engineering/Customer Services manager or whichever may be appropriate.

    Good luck
    • Wellery82
    • By Wellery82 15th Jan 11, 9:18 PM
    • 374 Posts
    • 474 Thanks
    Wellery82
    Hi Folks

    Many thanks again for your replies.

    The only problem I can see in emailing my CV to employers, is that there will not have a signature at the bottom of my covering letter.

    Also, don't you think it is easier for the employer to delete the email (if they want), than throwing a hardcopy of the CV in the bin, which they would receive through the post?

    Finally, I have another question for you kind folks out there -

    Apart from looking in yellow pages, where else can I get a list of names & addresses for local businesses/employers?

    Thanks in advance
    Originally posted by geek84
    Hi Geek,

    Ultimately everyone is different so there is never an answer that is 100% right on this one. I have worked in recruitment departments for a number of years though and would always recommend an e-mail myself. It is just a lot easier to pass on an e-mailed CV to a few people, or to add it to a central database for future reference. With a hard copy it is more likely to be left lying around, or if nothing is available that day thrown away. Add on problems such as broken scanners and it can become a hassle to get the CV to the right person. I woudn't personally say the signature makes any difference, although again maybe others hold different views. The majority of work communication is now carried out by e-mail and the lack of a written signature is almost assumed in most correspondence in my opinion.

    Regards list of companies sites such as yell.com can give useful lists for you based on your location, and also at the risk of sounding patronising maybe keep an eye out and just jot names down when you have been driving about in the local area. The great thing is when you have a list of companies and contact e-mails (or addresses if you choose to post) then even if it doesn't help you this time it makes it really easy to send out speculaltive CVs if you are ever in the same position in the future. So hopefully a bit of hassle now will work well in the long run
    • CCFC_80
    • By CCFC_80 15th Jan 11, 9:23 PM
    • 1,275 Posts
    • 977 Thanks
    CCFC_80
    Personally i would suggest that often having an individual name isn't that important as actually making sure the CV gets to the company, with a clear indication of what work you are looking for, enabling people to forward the e-mail to the right person.

    Good luck
    Originally posted by Jimavfc82
    That is a fair point as it can sometimes be difficult to get the right contact name. Sometimes the receptionist, or first point of contact could be under instruction to refuse to give it out as they don't want that person to be pestered with unwanted marketing/cold calls.
  • RedSoleShoes
    OP I would seriously suggest that you do not waste time trying to get your letters printed externally. As others have mentioned, emailing is a lot better. Your time would be better spent googling local companies, checking their websites and then emailing a more tailored letter and CV to each particular company. Not only would this be cheaper for you, but you are going to target places with a more direct approach.

    As for Royal Mail, 3 of my xmas cards finally got delivered last week having been posted over a month before so you cannot even be sure when/if your spec CV will arrive at your chosen company
    Last edited by RedSoleShoes; 15-01-2011 at 11:05 PM.
  • MsHoarder
    For printing, I got CVs for a careers fair (which I wanted to be well done, on good paper) done at the local "printers/ink" shop, which also offers professional printing and will do small print runs.

    For finding companies, aside from the yellow pages if you go to the local or main city library, they usually have paid access to business databases, with details on companies and their markets. Check your local library website to see if they have something like that.
    • geek84
    • By geek84 16th Jan 11, 7:54 PM
    • 1,018 Posts
    • 105 Thanks
    geek84
    Hi Folks

    Many thanks indeed for all your advice.

    Apart from yellow pages, I may also try Kompass online.

    Any further advice (particularly regarding how to phrase the covering letter), would be greatly appreciated.

    By the way, I am targetting accountancy jobs - since I have started my AAT course, and one day hope to qualify as a chartered accountant!
  • spandangled
    Hi Folks

    Many thanks again for your replies.

    The only problem I can see in emailing my CV to employers, is that there will not have a signature at the bottom of my covering letter.

    Also, don't you think it is easier for the employer to delete the email (if they want), than throwing a hardcopy of the CV in the bin, which they would receive through the post?

    Finally, I have another question for you kind folks out there -

    Apart from looking in yellow pages, where else can I get a list of names & addresses for local businesses/employers?

    Thanks in advance
    Originally posted by geek84
    Well, I open all the mail in our company. And no speculative letters get near my boss, whereas anyone who had her email address, and it wouldn't take a genius to work it out as they follow the same pattern, would at least get into her inbox for her to make that decision.

    So...yes it is easy to delete. But, bear in mind, it only takes an office bulldog like me to throw it in the waste paper bin.

    Besides, if someone sends me an unsolicited job application, I don't necessary feel the need to reply (as it's unsolicited) and I wouldn't generally keep their details on file, but if they email me, I'm more likely to reply with the words 'all vacancies are advertised on our website or through our mailing list, and we also have a list of vacancies forwarded on from other employers that I can send to you, if you would like to be on that mailing list' along with other places that we use to advertise sector specific positions.

    So don't knock email! It's much more efficient, cheaper and well, if you were sending it to me, much more likely to elicit a response. Sorry if it sounds harsh, but time's precious to most people!
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