Help on IT course

msaquib

Hi,

I am currenty doing an IT user course and it ask's the following question:-
Archive e-mails where necessary. Example; by using folders and subfolders
Any suggestions? Thanks
MS

fwor

msaquib wrote: »

Archive e-mails where necessary. Example; by using folders and subfolders

To be pedantic, that isn't a question.

If it's supposed to be asking how you would do this, then one obvious option would be to configure and use the auto-archive feature that's built into most email clients. Typically this allows you to define an age, beyond which an email will be moved into a separate, often compressed, store.

I believe that many mail server programs also have the ability to "archive" email in transit, though I doubt that it's often used because of potential excessive storage space requirements

Lord_Gardener

I think it's supposed to be simpler than that. They just want you to be able to create and name folders within your email account (eg Outlook Express) and sub folders within those eg Business mail with separate client folders within - you're nesting them!

PROLIANT

If you create a new folder in Outlook under the Inbox in the Folder tree i.e

===MAIL BOX MR JOE BLOGGS===

===INBOX===
...Bank
...Credit Card
...Misc
...Junk

You then create an email rule so that any incoming mail will automatically be placed in the relevant folder ergo an organisational structure for your mailbox.
Out of curiosity, what course are you studying at the moment, I work as an IT Support Engineer in my day job and I am also studying in my own time via the Skills Train.

bookduck

it is used most often(1)where you inbox area is becomming full and you archive off the important mails (2) to move mails from your inbox area that are older than a certain date (3) to separate out work like a project. the cradle to grave history of the project is finish but you want to keep the record, but do not want it to fill up your inbox. (4) To bulk transfer mails from one account to another - say the whole project.

common folders : Jokes, personal, work, sales, enquiries, quotes, meetings. etc. all depending on your type job