Apprenticeships - Mileage Claims

RR_THE_IT_GUY

Hi All,
Just a quick question around traveling to places of training for apprenticeships, would you be able to claim this milage (@45p a mile - normal commute distance) as a business expense as you are paid for this time and during the time of training inline with apprenticeship regulations etc.
For contest this would be 5 days, 3 times a year and is not a registered place of work so would not be typical "commuting"?

EnPointe

RR_THE_IT_GUY said:

Hi All,
Just a quick question around traveling to places of training for apprenticeships, would you be able to claim this milage (@45p a mile - normal commute distance) as a business expense as you are paid for this time and during the time of training inline with apprenticeship regulations etc.
For contest this would be 5 days, 3 times a year and is not a registered place of work so would not be typical "commuting"?

This is not commuting  ,  someone doing this may well need class 1  insurance cover  - certainly when i worked inan NHS  role  which  could  ask be to work fro mother operating bases  or attend training / education at various sites across the region i was asked to provide proof of  Class 1 business insurance 

comeandgo

You mention a business expense, is the apprentice an employee or self employed?  

Devongardener

If you are employed you could ask your employer if you are being asked to attend training courses away from your main place of work, or if they are significantly more distant.    There is no mechanism to claim mileage allowance from anyone other than your employer, unless you are self employed and submit self assessment returns to HMRC.

Grumpy_chap

RR_THE_IT_GUY said:

Hi All,
Just a quick question around traveling to places of training for apprenticeships, would you be able to claim this milage (@45p a mile - normal commute distance) as a business expense as you are paid for this time and during the time of training inline with apprenticeship regulations etc.
For contest this would be 5 days, 3 times a year and is not a registered place of work so would not be typical "commuting"?

Whom is the individual hoping to claim the mileage from?
What is the expense policy of whomever that is?

If this is a claim at 45 pence per mile from HMRC, it does not work like that.
All that can be claimed from HMRC is tax-relief for the amount between the actual mileage reimbursed and the authorised rates.  If the individual does, say, 100 miles and is paid nothing by the employer, then the individual can claim tax relief against 45 pence per mile for 100 miles = £45.  For a basic rate tax payer, the actual value that equates to is £9 less income tax to be paid.

RR_THE_IT_GUY

comeandgo said:

You mention a business expense, is the apprentice an employee or self employed?  

An employee

RR_THE_IT_GUY

Grumpy_chap said:

RR_THE_IT_GUY said:

Hi All,
Just a quick question around traveling to places of training for apprenticeships, would you be able to claim this milage (@45p a mile - normal commute distance) as a business expense as you are paid for this time and during the time of training inline with apprenticeship regulations etc.
For contest this would be 5 days, 3 times a year and is not a registered place of work so would not be typical "commuting"?

Whom is the individual hoping to claim the mileage from?
What is the expense policy of whomever that is?

If this is a claim at 45 pence per mile from HMRC, it does not work like that.
All that can be claimed from HMRC is tax-relief for the amount between the actual mileage reimbursed and the authorised rates.  If the individual does, say, 100 miles and is paid nothing by the employer, then the individual can claim tax relief against 45 pence per mile for 100 miles = £45.  For a basic rate tax payer, the actual value that equates to is £9 less income tax to be paid.

Their employer, not HMRC direct
Expense policy is for "business mileage" with a "valid reason" @45P a mile. It's a bit vague hence getting opinions before hand

TheSpectator

RR_THE_IT_GUY said:

Grumpy_chap said:

RR_THE_IT_GUY said:

Hi All,
Just a quick question around traveling to places of training for apprenticeships, would you be able to claim this milage (@45p a mile - normal commute distance) as a business expense as you are paid for this time and during the time of training inline with apprenticeship regulations etc.
For contest this would be 5 days, 3 times a year and is not a registered place of work so would not be typical "commuting"?

Whom is the individual hoping to claim the mileage from?
What is the expense policy of whomever that is?

If this is a claim at 45 pence per mile from HMRC, it does not work like that.
All that can be claimed from HMRC is tax-relief for the amount between the actual mileage reimbursed and the authorised rates.  If the individual does, say, 100 miles and is paid nothing by the employer, then the individual can claim tax relief against 45 pence per mile for 100 miles = £45.  For a basic rate tax payer, the actual value that equates to is £9 less income tax to be paid.

Their employer, not HMRC direct
Expense policy is for "business mileage" with a "valid reason" @45P a mile. It's a bit vague hence getting opinions before hand

Does he have business insurance? Sone employers will insist on this before paying business mileage.

Just as a heads up he should have anyway as he probably wouldn't be covered when not commuting to his normal place of employment.

Grumpy_chap

RR_THE_IT_GUY said:

Grumpy_chap said:

RR_THE_IT_GUY said:

Hi All,
Just a quick question around traveling to places of training for apprenticeships, would you be able to claim this milage (@45p a mile - normal commute distance) as a business expense as you are paid for this time and during the time of training inline with apprenticeship regulations etc.
For contest this would be 5 days, 3 times a year and is not a registered place of work so would not be typical "commuting"?

Whom is the individual hoping to claim the mileage from?
What is the expense policy of whomever that is?

If this is a claim at 45 pence per mile from HMRC, it does not work like that.
All that can be claimed from HMRC is tax-relief for the amount between the actual mileage reimbursed and the authorised rates.  If the individual does, say, 100 miles and is paid nothing by the employer, then the individual can claim tax relief against 45 pence per mile for 100 miles = £45.  For a basic rate tax payer, the actual value that equates to is £9 less income tax to be paid.

Their employer, not HMRC direct
Expense policy is for "business mileage" with a "valid reason" @45P a mile. It's a bit vague hence getting opinions before hand

In many (most?) work places I have experience of, attending a meaningfully different location for 5 days at a time three times a year would be reimbursed as business mileage.

AS these are five-day blocks, does the Apprentice, or do others, attending the alternative location need to stay overnight?  If so, how is the accommodation funded?  I would expect the situation with regard to mileage to be similar to the provision of accommodation and subsistence.

TELLIT01

For any mileage claim the distance of the normal commute has to be deducted from the mileage claimed.  That means if the normal commute is 10 miles that must be deducted from the claim, irrespective of the direction travelled to the training.

RR_THE_IT_GUY

TheSpectator said:

RR_THE_IT_GUY said:

Grumpy_chap said:

RR_THE_IT_GUY said:

Hi All,
Just a quick question around traveling to places of training for apprenticeships, would you be able to claim this milage (@45p a mile - normal commute distance) as a business expense as you are paid for this time and during the time of training inline with apprenticeship regulations etc.
For contest this would be 5 days, 3 times a year and is not a registered place of work so would not be typical "commuting"?

Whom is the individual hoping to claim the mileage from?
What is the expense policy of whomever that is?

If this is a claim at 45 pence per mile from HMRC, it does not work like that.
All that can be claimed from HMRC is tax-relief for the amount between the actual mileage reimbursed and the authorised rates.  If the individual does, say, 100 miles and is paid nothing by the employer, then the individual can claim tax relief against 45 pence per mile for 100 miles = £45.  For a basic rate tax payer, the actual value that equates to is £9 less income tax to be paid.

Their employer, not HMRC direct
Expense policy is for "business mileage" with a "valid reason" @45P a mile. It's a bit vague hence getting opinions before hand

Does he have business insurance? Sone employers will insist on this before paying business mileage.

Just as a heads up he should have anyway as he probably wouldn't be covered when not commuting to his normal place of employment.

Yes business insurance is present as is a contractual obligation regardless.