Payslip gone online - issues?

YBR

My employer has put all our pay slips online without consultation - I received the last paper one yesterday. All future pay slips, P60s, P11Ds are only accessible via a website they have set up.

I am concerned but would find it hard to explain why..
Things can go missing in the post of course, but having these documents on a publicly accessible web page (not even restricted to the corporate intranet) means that not only would a cracker get my name, address and salary history, there would be my NI number tax code and pension details in the same documents.
It's password protected, but that hasn't stopped numerous data breaches in organisations.

I also wondered if the employer can do this legally without explicit permission under GDPR?

Can anyone help me with what sensible questions I should be asking? I don't want to be resisting simply because it's change, but I am upset that it's been imposed without any notice or discussion. (Typical of the corporate HQ in France though).

dipsomaniac

So much more convenient imo. You will have to enter nino or password to access but can't see anyone apart from ex's & chancellor interested in your income/data. GDPR A JOKE & POINTLESS

YBR

I don't have any ex-partner! What should you have typed?
Chancellor? If you mean HMRC, I'm sure they don't get the data through this website, it's far too primitive!

GDPR is not a joke (and please don't shout!). Why would it not apply?

Socajam

If I were you, I would print off all my pay slips, P45 etc and keep in a binder at home.
This is just in case you have to leave the company and did not think to print copies for any future problems.

onomatopoeia99

YBR wrote: »

I also wondered if the employer can do this legally without explicit permission under GDPR?

Yes.

If the information is incorrect, you have the right to have it corrected under GDPR and the data controller (employer) must hold it for no longer than.is necessary, which would seem to be as long as you have a financial relationship with them (e.g. employee pension contributions in a scheme). You do not have the right to have the data deleted while it remains necessary, or to special treatment of your data relative to data held on other data subjects in the same context.

GDPR places a requirement on the data controller to hold the data securely and notify the ICO and data subjects of breaches. There's a lot more, but I'd have to go back to my reference material when I did a load of implementation for this, and I never want to do that again.

dipsomaniac

Socajam wrote: »

If I were you, I would print off all my pay slips, P45 etc and keep in a binder at home.
This is just in case you have to leave the company and did not think to print copies for any future problems.

They are online so just download and backup

dipsomaniac

YBR wrote: »

GDPR is not a joke (and please don't shout!). Why would it not apply?

So you know everyone that has your data?

davidwatts

I don't think there's anything you can do about it and I wouldn't spend too much time worrying about it. I suspect your employer is perfectly entitled to do this without your express permission (which is probably given via your terms and conditions of employment).

Happened to me several years back and never really struck me as a problem. If anything, we got earlier access to our payslips compared to waiting for a physical copy.

All of this data sits on your employer's systems anyway so I don't think it really becomes any more "crackable" as a result of this development.
I'd be more worried about some dodgy disgruntled employee in HR or Payroll who has access to all of the data rather than someone getting in via this site.

Tigsteroonie

davidwatts wrote: »

I'd be more worried about some dodgy disgruntled employee in HR or Payroll who has access to all of the data rather than someone getting in via this site.

I'm neither dodgy nor disgruntled. Well, not on a good workday anyway :rotfl:

To anybody on or moving to a paperless system, I would advise: find out how long you can access the records if you were to leave the company. Whilst downloading and/or printing is a good idea, people don't tend to bother. You don't want to be in the awkward situation of finding out that access is only for +3months when you've been gone 6months and applying for a mortgage ...

zagubov

Socajam wrote: »

If I were you, I would print off all my pay slips, P45 etc and keep in a binder at home.
This is just in case you have to leave the company and did not think to print copies for any future problems.

This is what you do, if you're wise (plus keep the pdfs electronically in a folder). Same as when your employer gets taken over/bought by another organisation with different systems.

RumRat

crunchytricks wrote: »

Thanks, I have received the solution.

Regards,

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