Saving School emails when leaving

J_B

JP has left school now and is starting Uni' soon.


He currently has [EMAIL="jp@school.org.uk"]jp@school.org.uk[/EMAIL] email address which is office 365 based (I think) (server used was outlook.office365.com)



I've set him up a new Hotmail (Outlook.com) email address and found a way to link/synch the two together


He can now see all his school emails on his Outlook.com site, but when the school closes his email account (quite soon?) .... will these still be visible, or does he have to move them across manually?


Does anyone know?

grumpycrab

Probably best to assume the email will be wiped. Will he really need to keep them all? If its just a handful forward them to Hotmail or copy them over in Outlook.com
If he really needs them all, I'd suggest a mail archiver. Mailstore Home is free and excellent and will create a local mail archive which is separate from hotmail/outlook etc
https://help.mailstore.com/en/home/MailStore_Home_Help

Anthorn

Forward the emails to his new email address?

dickibobboy

If you have a PC available with Outlook on add his Office365 account to the Outlook client, you could then add the new Hotmail account too to Outlook and drag and drop the emails between the accounts.

fiendishlyclever

Use an IMAP client like Mozilla Thunderbird to move it to another account (unless the school disabled IMAP for their users)

stragglebod

fiendishlyclever wrote: »

Use an IMAP client like Mozilla Thunderbird to move it to another account (unless the school disabled IMAP for their users)

An IMAP client isn't going to be much use if the account has been deleted!

Does he use the Outlook 2016 desktop app? If so, he can bulk select messages and drag them to a folder in Windows explorer, they'll be saved as .msg files which will be independent of the original account, so won't be affected when the account is deleted.

If he uses outlook.com in a browser I'm not 100% certain if he can do that in exactly the same way but I'd be surprised if there wasn't a .msg export option in there too.

J_B

stragglebod wrote: »

If he uses outlook.com in a browser I'm not 100% certain if he can do that in exactly the same way but I'd be surprised if there wasn't a .msg export option in there too.

I've set him up a new 'hotmail' account (yes, outlook.com) and have then linked the school account to it as a 'connected account' and I can now see all the school emails when I log into his 'hotmail'
I was thinking that it may be easiest to drag and drop all the emails from school to hotmail (there are only 2600 of them!!!) ... hope this is possible!

tonyh66

J_B wrote: »

I've set him up a new 'hotmail' account (yes, outlook.com) and have then linked the school account to it as a 'connected account' and I can now see all the school emails when I log into his 'hotmail'
I was thinking that it may be easiest to drag and drop all the emails from school to hotmail (there are only 2600 of them!!!) ... hope this is possible!

but why do they need to save all the school emails? 2595 will be irrelevent whats the point?

Undervalued

tonyh66 wrote: »

but why do they need to save all the school emails? 2595 will be irrelevent whats the point?

Probably but then I expect a lot of the content of your house is irrelevant and unnecessary (and mine too of course!) but I doubt if you would want it all to disappear one night!

tonyh66

Undervalued wrote: »

Probably but then I expect a lot of the content of your house is irrelevant and unnecessary (and mine too of course!) but I doubt if you would want it all to disappear one night!

Seriously, people should learn to delete pointless emails as soon as read instead of collecting thousands, its like stacking newspapers in your hallway extreme hoarding.

J_B

tonyh66 wrote: »

Seriously, people should learn to delete pointless emails as soon as read instead of collecting thousands, its like stacking newspapers in your hallway extreme hoarding.

Look, these aren't my emails so don't shoot the messenger!


I guess that, along with all the cr4p, there are some important ones and it's not up to me to decide which these are, so I will be saving everything for him to sort when/if he wants to!