Claim Company Business Miles

Devizes2008

Hi there,

The business I work for started wanting fuel bills for claimed miles. I understand and support this requirement, but what I cannot understand is how they now want for each time I claim miles to have a fuel bill with the claim form.
I don't put fuel into the car everytime I drive for the company.

The company wants the fuel bills to be able to claim VAT on the miles I charge them for.

Are they looking at this in a wrong way?

From my point of view they should have by end of the year enough fuel bills from me to cover what I have used so that they can claim the full VAT amount.

Hope this makes sense.

Please help

Caz3121

I used to just save all my fuel receipts and pick out a suitable one (age within a couple of months) to submit with the claim...is that not possible?

Devizes2008

I don't do many miles and claim more often than I actually put fuel into the car. It likely to tank once a months but claim 2 or 3 times. I know I could claim my miles after I have the fuel receipt, I know, but it's to prove a point that I would like to know if the HMRC are really asking for each mileage claim a fuel receipt.

LMG1305

AFAIK for a mileage claim, a receipt isn't required. I would think the only time a receipt is required is if you are having the actual fuel cost reimbursed. I know that where I work, if travelling for work purposes we just put how many miles the travel was & are paid 45 pence per mile for that journey. I don't ever have to submit a fuel receipt.

Edited to add, we had a tax audit recently & the HMRC asked about expense claims, mileage etc & when we spoke about mileage they didn't say anything about receipts being required.

theartfullodger

I suspect they are asking for fuel receipts as a cross-check that the claims (not you, other people obviously) are not on the fiddle: £5 says they've just uncovered some cheating crook and don't wish to be stung again. Years ago remembered a salesman who was known for having blank pads of taxi-receipt stationary.... you get the idea...

Ask your boss: He'll look a bit embarrassed but...eventually tell you

Possible fiddles that would result in no relevant fuel bill...
a) Claiming for a journey not made....
b) Filling up with illegal "red diesel" for which, clearly, no receipts ..
c) Claiming for journey but travel will colleague going to same meeting
d) Filling up then driving off & not paying
etc
etc
etc...

Just keep all fuel receipts in a big clip, supply copy of the one before the journey. Or give them photo of you in car at start, odometer reading snap, arrival at destination ditto etc etc

sheramber

The company wants the fuel bills to be able to claim VAT on the miles I charge them for.

This nothing to do with income tax.

It is to reclaim the VAT paid on the fuel. https://www.gov.uk/reclaim-vat/cars