Employer wanting personal info

deb.p123

Hi

I drive my own car very occasionally for work. I have business use on my insurance. My employer has asked me to provide MOT insurance and driving licence. I have no problem with this. They have also asked that I sign a consent firm so that an outside Company can contact DVLA whenever they want to ask for any driving endorsements I may have\get. They are refusing to pay business mileage unless the firm us signed. Can they do this? I have nothing to hide but I don't want my data being held my a Company that is as large data warehouse.

getmore4less

They can put whatever terms they like on their car use policy.

Withdraw the use of your car they can pay for alternative transport.

ohreally

getmore4less wrote: »

Withdraw the use of your car they can pay for alternative transport.

This.......

Detroit

:beer:

getmore4less wrote: »

They can put whatever terms they like on their car use policy.

Withdraw the use of your car they can pay for alternative transport.

The ability of the OP to do this may be contract dependent. They should check contractual terms about requirements to use their car before making a gesture like this that could annoy their employer.

Surely better to challenge the data sharing requirements on the basis that the OP undertakes to inform of any relevant incidents and this is part of the relationship of trust.

Lorian

I've recently had to do similar.

If your employer's HR department have been on the same "justify your existence" course as mine then expect a pack of "driving rules" and an online test to take to make sure you are a safe driver.

They seem to have forgotten I have a license and the liability for not having insurance and MOT is mine not theirs.

agrinnall

getmore4less wrote: »

They can put whatever terms they like on their car use policy.

Withdraw the use of your car they can pay for alternative transport.

Or the OP could find themselves out of a job.

OP, either just do what they ask (it's hardly an onerous condition), or read your contract carefully before deciding what alternatives are available to you.

Kim_kim

deb.p123 wrote: »

Hi

I drive my own car very occasionally for work. I have business use on my insurance. My employer has asked me to provide MOT insurance and driving licence. I have no problem with this. They have also asked that I sign a consent firm so that an outside Company can contact DVLA whenever they want to ask for any driving endorsements I may have\get. They are refusing to pay business mileage unless the firm us signed. Can they do this? I have nothing to hide but I don't want my data being held my a Company that is as large data warehouse.

My employer piloted this for a while.
They also did courses, to access any people they deemed in need of extra support.

sangie595

Lorian wrote: »

They seem to have forgotten I have a license and the liability for not having insurance and MOT is mine not theirs.

No, actually it isn't! And that is the point. When you are driving for business reasons, the employer potentially shares liability. In the old days (i.e. a couple of years ago) they were supposed to ask for a copy of your MOT and insurance annually to keep on file, to show that they had discharged their responsibility for checking that you were even allowed to drive. Now, with so much documentation being digital, they cannot do this, so sensible employers are turning to companies to confirm all driving details for them to cover their liability. Insurers are getting tougher, so employers have to, and they have no way now of verifying things that you tell them, such as driving convictions.

Therefore, it isn't at all unreasonable, and if you have nothing to hide, refusing to co-operate is foolish. In the end, if your contract requires you to be able to drive for work, then you lose your job. If it doesn't, you inconvenience yourself and nobody else, by refusing to use your car for work.

prowla

I would not consider it my employers business to see my personal insurance, MOT, service history, etc.

sangie595

prowla wrote: »

I would not consider it my employers business to see my personal insurance, MOT, service history, etc.

And it isn't. Unless it is a requirement of your job to drive for business reasons, or expect them to pay you mileage allowances for doing so. But as soon as either of those things apply, then it becomes your employers business. Refusing to use your own vehicle for work, provided it isn't a requirement of your job, is your prerogative. Of course, if there are consequences of that, then that is also your personal business, not the employers.

I really fail to see the point of being obstinate about such a minor issue. Employers have much more sensitive information on file about employees than their insurance policy schedule. You can't even get a job (legally) these days without providing your passport or other personal documents. You need to provide them with details of your personal circumstances through tax codes, they know what you earn. They may know about other things such as debts through attachment of earnings orders. Some jobs require criminal convictions to be disclosed. So what is the big deal about proving you hold relevant insurance?

If you trust your employer so little, then I am sure that there are better issues to address with them, and getting another job would seem to be a priority. If you are fine with your employer, why antagonise them over a minor issue?

SandC

If you don't want to provide this information then you must request use of a pool car or loan of someone's company car if you have to do any company business trips. If you don't have it written in your contract specifically that you may be asked to go offsite on company business and use your own transport to do so.

Companies have a liability towards their employees, the info taken by the third party is not even shared with the Company. The less people driving their own vehicles on small business trips the better as far as the firm is concerned, trust me!