Can I create my own company minute book?

Jeremyy

Hi all,

I would like to know if I can create myself a company minute book for my company. If yes, how? What it should contain exactly?

Thanks

anamenottaken

Jeremyy wrote: »

Hi all,

I would like to know if I can create myself a company minute book for my company. If yes, how? What it should contain exactly?

Thanks

You have a book - can be a ring binder in fact - in which you write the minutes of your board/director meetings and AGMs.

The minutes say when the meetings took place, who attended and what was discussed and the decisions reached.

Who is to be the company secretary? You?

Jeremyy

anamenottaken wrote: »

You have a book - can be a ring binder in fact - in which you write the minutes of your board/director meetings and AGMs.

The minutes say when the meetings took place, who attended and what was discussed and the decisions reached.

Who is to be the company secretary? You?

I am the only one at the moment (no secretary) but I am planning to have volunteers (members).

da_rule

The minutes don't have to be contained in any sort of specific book, as anamenottaken said, this can be a ring binder as long as it contains all of the information.

There are rules about where the minutes have to be stored for inspection (at the registered office) and who is entitled to a copy of them/to inspect them.

Jeremyy

da_rule wrote: »

The minutes don't have to be contained in any sort of specific book, as anamenottaken said, this can be a ring binder as long as it contains all of the information.

There are rules about where the minutes have to be stored for inspection (at the registered office) and who is entitled to a copy of them/to inspect them.

Is that mean that I have upolad/send the minute the registered office (I have registered to one online providing a dashboard where I can upload documents)?

Can I do the same in order to change the object of the company?

antrobus

Jeremyy wrote: »

Hi all,

I would like to know if I can create myself a company minute book for my company. If yes, how? What it should contain exactly?

Thanks

What kind of company are you talking about it?

For example, there are countless examples of limited companies where there is but (a) one shareholder, (b) one director, (c) one company secretary, and (d) one employee, who are all (in fact) the same person. Private companies are no longer required to hold AGMs, or have their accounts audited. (Or indeed to have a company secretary, come to think of it.) So there are no AGM minutes, because there are no AGMs to minute, and there are no minutes of directors' meetings, because there is no one else apart from the sole director who had a right to inspect them, so what would be the point.

Jeremyy wrote: »

I am the only one at the moment (no secretary) but I am planning to have volunteers (members).

Sounds like some kind of charitable type venture?

Jeremyy

Yes, it is a non-profit organisation but I have not reached the £5000 limit yet in order to turn it into a charity.

Aquamania

Jeremyy wrote: »

Is that mean that I have upolad/send the minute the registered office (I have registered to one online providing a dashboard where I can upload documents)?

No, Companies House do not usually need to be informed of minutes to meetings.

Jeremyy wrote: »

Can I do the same in order to change the object of the company?

What do you mean by the 'object of the company'?

If you need to change the Memorandum of Association, I don't think you can (especially since the Companies Act 2006)

If you need to change the Articles of Association, then once you have met the requirements to do this, you will need to provide Companies House with the new Arts.

If you just wish to change the SIC (Standard Industrial
Classification) which indicates the main business of your company, you can do this with your next annual return

Mistral001

A company with volunteer members? That is not a company but a club as far as I can see and thus probably needs a constitution.

antrobus

Jeremyy wrote: »

Yes, it is a non-profit organisation but I have not reached the £5000 limit yet in order to turn it into a charity.

Strictly speaking, either your company is a charity or it isn't. If it is a charity, then it has to register with the Charities Commission when its income exceeds £5,000. If it's not a charity, then it doesn't. Being a 'non-profit organisation' does not of itself make your company a charity; being an institution established to solely pursue one of the specified charitable purposes for the public benefit (or something like that) makes it a charity.

Have you registered with HMRC as a charity?

Jeremyy

antrobus wrote: »

Strictly speaking, either your company is a charity or it isn't. If it is a charity, then it has to register with the Charities Commission when its income exceeds £5,000. If it's not a charity, then it doesn't. Being a 'non-profit organisation' does not of itself make your company a charity; being an institution established to solely pursue one of the specified charitable purposes for the public benefit (or something like that) makes it a charity.

Have you registered with HMRC as a charity?

Presently it still just a company limited by guarantee in which I was alone (event management) and now I would like to make how I can turn it to a true non-profit organisation giving access to memberships.