Email disclaimer for Exchange?

Marty999

My company needs to start using a corporate email disclaimer to protect itself. We run Exchange 2003 Standard edition and this does not include a disclaimer feature, and neither does our firewall. So we need to look for a separate product that offers this facility that adds a standard message to every outgoing email. All we need is a basic package, not bundled with anti virus or anti spam software. We have about 35 users.

Any recommendations please?

Andy_L

Can't you just ensure they use an appropriate auto signature block?

Marty999

Thanks for your reply Andy but that is too difficult to keep on top of with 35 users. I just want a simple system that adds a standard disclaimer automatically. I have found several kinds listed here but I don't know any of them and I'd really like to hear from somebody who uses something like this if possible.

fabbers

I'd recommend http://www.netal.com/disclaimit.htm adds a disclaimer in both HTML and plain text versions, not free but for the number of users you have it's under £100. I've used it in organisations with 1000's users, it just does what it needs to.

60 day trial available as well.

MadCowMan

Exclaimer (http://www.exclaimer.com/) is quite powerfull , but maybe overkill.

The other option would be something like GFI Mail Essentials which as well as some quite nifty antispam work , also has a disclaimer feature.

http://www.gfi.com/mes/mesfeatures.htm

nicenswift

It is possible with out 3rd Party Software if you are familiar with VB

http://support.microsoft.com/?id=317327

BillScarab

Marty999 wrote: »

Thanks for your reply Andy but that is too difficult to keep on top of with 35 users. I just want a simple system that adds a standard disclaimer automatically. I have found several kinds listed here but I don't know any of them and I'd really like to hear from somebody who uses something like this if possible.

We do that in our company which has thousands of employees. You just decide what you want the disclaimer to be, email it to people with instructions on how to set it up and explain it is a disciplinary offence not to use it. Once it is set up it will be automatically used as the signature for every mail so they don't have to do anything in the future.

With only 35 employees you could even set it up for them, it wouldn't take that long to do.

elDeeJay

nicenswift wrote: »

It is possible with out 3rd Party Software if you are familiar with VB

http://support.microsoft.com/?id=317327

But that doesn't work with Outlook or any MAPI clients so not really that useful.

We use GFI mail essentials, the free version of which will do exactly what you (the OP) require

Marty999

Thanks elDeeJay but I had already checked out the GFI free download and that has been discontinued.

But I have also found some other information which may be of some interest to other posters here, basically it appears that since 1st January 2007 all limited companies must include the following information on all outgoing business mail:

• Your company registration number;
• Your place of registration (e.g. Scotland or England & Wales); and
• Your registered office address

See here for full details.

elDeeJay

When did they stop doing the free version? It always used to be that after your 30 trial it reverted automatically to the "free" edition which still allows you full control over mail disclaimers etc. but not some of the other features such as bayesian filtering etc.

Marty999

elDeeJay

The GFI website (link above) says:

This freeware offer is no longer available after 31 August 2003.