OpenOffice

pollyanna24

I have started using this on my work computer for my personal files. Now my boss has started letting other people use my computer and up till now I've always just e-mailed the docs (there's not that many) to my hotmail account and deleted them from my work computer until the next day when I was back at my desk.

But, to save me doing this, is there a way to set a password so that people can't go in certain documents on my computer?

GreenNotM

At work do you log onto your pc ? ie do you use your own account name and password ?

Are you using XP Pro ? Or home ?

Have you a server on the network ? or is that too techy ??

pollyanna24

Blimey, way too techy for me! When I switch my computer on, there is an option for me too choose a user, but there is only me to choose from. We use Microsoft 2003.

BillScarab

If other people are using your computer using your account, suggest to your boss that they have different accounts set up for them. Tell him it's so they can't accidentally delete any of your work documents!

You could just put your personal files in a zip file and password protect that. It's a bit of a pain to do that every time though.

Also you could encrypt the data.

Need_More_Money_2

pollyanna24 wrote:

Blimey, way too techy for me! When I switch my computer on, there is an option for me too choose a user, but there is only me to choose from. We use Microsoft 2003.

Microsoft 2003 is probably the version of MS office on the machine rather than the operating system. Sounds like you probably have XP, but have a look what it says when you boot up - is it XP Professional or XP Home.
You need the administrator to set up another user and set a password on your account. Each user's documents can then be available only to that user (although the administrator can access any user's files). Does depend how the PC is setup though

pollyanna24

Hmm, think I will have to stick to e-mailing them to myself. These are only work experience girls who sometimes come in after I've left to send e-mails, letters and work on some of my documents to amend a few things. Therefore, they need access to most of my work files. Don't think there would be any reason for them to go into my budget sheets, but just don't want them to have the chance.

Need_More_Money_2

pollyanna24 wrote:

Hmm, think I will have to stick to e-mailing them to myself. These are only work experience girls who sometimes come in after I've left to send e-mails, letters and work on some of my documents to amend a few things. Therefore, they need access to most of my work files. Don't think there would be any reason for them to go into my budget sheets, but just don't want them to have the chance.

Or buy yourself a USB flash disk. You can them very cheaply now. Just plug it into a USB port and save everthing on there. You can work directly from it, so there are never any personal files on the PC. You can then just take that home and use it on your home PC. You can even run Open Office from it without having to install it on a PC

krishna

pollyanna24 wrote:

But, to save me doing this, is there a way to set a password so that people can't go in certain documents on my computer?

Simple answer is YES. When the document is open, go to File > Save As
Then at bottom of the popup window, under where you type in the file name is a checkbox that says "Save with password". Make sure there's a tick in that and it will prompt you for a password.

Just make sure you don't forget the password because there will be NO WAY to open the document without it.

pollyanna24

Wahey! Thank you, I'll try this a bit later!

GreenNotM

pollyanna24 wrote:

Hmm,....... These are only work experience girls who sometimes come in after I've left to send e-mails, letters and work on some of my documents to amend a few things.

So by the time they have downloaded MSN, Yahoo Messenger and Limewire you will need to read this thread .....

If you have an account with admin rights the viruses/trojan/malware/etc they download will install themselves etc ...

Click Start button >> Settings >> Control Panel >> User Accounts have a read on the help icon there about creating new accounts. Techies can read here

Need_More_Money_2

krishna wrote:

Simple answer is YES. When the document is open, go to File > Save As
Then at bottom of the popup window, under where you type in the file name is a checkbox that says "Save with password". Make sure there's a tick in that and it will prompt you for a password.

Just make sure you don't forget the password because there will be NO WAY to open the document without it.

This does seem to work. The help file sounds like it only stops changes to the document (i.e. it would allow it to be opened read only), but just tried it and the password seems to be required just to view the file. Doesn't stop someone deleting your files though