Archive Files for Paperless Office

lostsoul25

Hello, I wonder if anyone can help me on this matter.
At work, what I want to do is Scan Paperbase files and store them, possibly attach them up to a database. havent really got a system in place yet.
Anyway, our photocopier scans pages and creates a pd file for them. What I wanted to do what to be able to Scan a File, and then when I have additional pages, be able to scan these into a separate PDF and then merge them into one whole document. And in some cases, insert pages between existing ones so that I can have them in date order.
I guess im just wanting to come up with a way of archiving, to try for paperless office in theory.
Ive looked around on my version of Adobe Reader but cannot find a way to insert and merge pdfs. Is it possible, or does anyone know of another method or basic system that could benefit us. Even if i could find an already created basic system database where you enter records and just attach the scanned File,hyperlink or whatever would even be good, not found anything like this to use as a template online as yet though.
I found couple of other software packages, one freeware, and one which needs to be bought (not adobe)
hope you can help
thanks
Lee

isofa

You need a full version of Acrobat, either Standard of Professional to merge the PDF documents, add pages in-between etc.

Or a good third party tool such as CutePDF Pro.

I create similar bespoke systems for clients, bespoke database systems, which link to documents and files for storage, but it's not cheap to do, as each one is highly customised for the company commissioning the system.

hubris

I started doing this at home about a year ago. It's laborious, but in the end worth it.
I use the Free and Open Source PDFTK Builder. You can merge, insert, rotate pdf pages, etc.:

http://www.angusj.com/pdftkb/

There's a portable version too:

http://portableapps.com/apps/office/pdftk_builder_portable

This is Free and Open Source: It is NOT freeware. Even freeware comes with limitations, e.g. somethings you're not allowed to use it for commercial reasons.

lostsoul25

thanks, first link blocked at work so will try it at home and see if its any use.

Think im just gonna use Excel, have Auto Filter Columns and Enter some Records. then use a Cell to enter the hyperlink to the pdf file.

Can anyone think of an alternative or better easy system to setup?

isofa

Better to use a true database, like Access or FileMaker.

hubris

Lifehacker also has an interesting article on organising pdfs:

http://lifehacker.com/software/pdf/geek-to-live--organize-your-pdf-library-with-itunes-240447.php

M4RKM

what brand is your photocopier/mfp that you have that does the scanning?

the reason i ask that, is that you can get software, that will sit on a server, and specifically works well for archiving solutions. if you have a certain customer, you will be able to select this, type in the invoice number or whatever, and then the workflow itself will actually append automatically to the same pdf file you already have..

if you have a compatible photocopier, the investment for a true archiving solution isn't that great, and will save you HOURS in having to manually edit and amend documents...


M

lostsoul25

toshiba ES451C