Access to minutes of the minutes

olisun

Here is a bit of the background, which I wanted to start the thread with. Apologies for the long post.

We are an RMC, and we usually have all seven seats on the board of directors filled. I was told this was to "stop" the freeholder from joining the board.

When I first moved in (Feb 2022), I had registered my interest in joining the board, and I was told that I would be informed when a seat was made vacant. 2 of the directors have since resigned, and when the first director sold his flat and left, I put my name forward, but I was given various excuses, discouraged, and have been effectively "blocked." I was told that they were looking for somebody from another block to balance it out (i.e., a representative from each block), which I believed initially, but having looked at all the director's appointments (since the board was formed), it has never been the case. At the last AGM held in December 2021, 4 new directors were appointed from the total of 12 attendees, and 2 were from my block, making it a total of 3 from the same block.

When the second director from my block left (no details on the company house website), I put my name forward again, and I was told that they would hold a vote with me against another candidate. I believe this has never happened before.

Initially I thought the reasons given to me were true, but by the time I finished my own investigation, I realised that they were not. There is no such rule mentioned even in the articles or memorandum.

No new directors have since been appointed from any of the blocks. And out of the remaining 4 directors (one is a tenant with no say over financial matters), one has put his flat up for sale (expected to resign soon if not already), and the other 2 will be putting up their flats for sale very soon. One has already conveyed to me that they are going to sell when the works in the block are completed, and the one who doesn't live onsite (representing the leaseholders who don't live onsite) has stopped renting his flat (also possibly due to Labour's new laws), which I believe is with the intention of selling it.

The resignation details of the director who left in 2023 have only recently (October 6th, 2024) been updated on the company house website.

The directors hold regular meetings with the (new) freeholder and agree on things. But till now, we have been kept in the dark, with very limited information passed onto a few leaseholders.

I have been requesting an AGM since May 2024, and my requests have been ignored. At one time, I was told that there was no need for an AGM and I could ask all the questions directly to the directors.

Last week I sent out an email to all the directors, including the MA (secretary), but I haven't received any response as yet.

I am starting to worry that the directors (even though they have plans to sell and leave) are going to agree to things with the new freeholder without discussing it with all the leaseholders and will sell their flats and leave, leaving the rest of us to deal with it.

How do I go about getting myself appointed to the board?

Most of the leaseholders either don't live onsite or live with their heads in the sand.

olisun

EDIT: I just had a response to my second email reminder.  "Confirm receipt of your email and as soon as this is booked, we will send out invites."

I believe this is just delay tactics and I have already waited over 6 months for a AGM.