Charities board update
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Updating (postage) mailing list
girl_withno_name
Posts: 1,530 Forumite
in Charities
I volunteer for my local Lions group and we currently utilise a mailing list to advertise our two largest events of the year, through posting out leaflets.
The issue being that the mailing list has been built over 20+ years ... so we don't know whether these contact details are still up to date, or even still alive possibly!
We include a (paper) form where people can opt to switch to email communications - by returning the paper leaflet, or e-mailing us at the details on the form.
Does anyone else have any smart ideas on how to clean up / update our (paper/postage) mailing list please? With the thinking being that certain recipients may not have smartphones, etc.
The issue being that the mailing list has been built over 20+ years ... so we don't know whether these contact details are still up to date, or even still alive possibly!
We include a (paper) form where people can opt to switch to email communications - by returning the paper leaflet, or e-mailing us at the details on the form.
Does anyone else have any smart ideas on how to clean up / update our (paper/postage) mailing list please? With the thinking being that certain recipients may not have smartphones, etc.
You were only killing time and it'll kill you right back
0
Comments
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I believe there are services you can pay for where they take your mailing list and check it for accuracy, presumably against the electoral roll.
It might be argued that your next paper form should say that you will remove those who don't return it.
When the 'Gone Away' and other returns arrive, does anyone update the list?Signature removed for peace of mind1 -
I do believe the list is updated when people state a preference for email now, or when the mail is returned to sender.
Requiring people to return the form in order to remain on the mailing list feels like it would likely significantly decrease the list to be honest!You were only killing time and it'll kill you right back0 -
How big a list is it? If not humongous there's nothing stopping a couple of you from cross checking against the electoral roll. I believe you can access it at the library or perhaps online.I’m a Forum Ambassador and I support the Forum Team on Debt Free Wannabe and Old Style Money Saving boards. If you need any help on these boards, do let me know. Please note that Ambassadors are not moderators. Any posts you spot in breach of the Forum Rules should be reported via the report button, or by emailing forumteam@moneysavingexpert.com. All views are my own and not the official line of MoneySavingExpert.
"Never retract, never explain, never apologise; get things done and let them howl.” Nellie McClung0 -
Think it's about 1000 peopleBrie said:How big a list is it? If not humongous there's nothing stopping a couple of you from cross checking against the electoral roll. I believe you can access it at the library or perhaps online.You were only killing time and it'll kill you right back0 -
Yup, it would. However, you do need to consider your responsibilities under GDPR - are you registered with the ICO? https://ico.org.uk/for-organisations/data-protection-fee/faqs-data-protection-fee-payment-and-online-registration/girl_withno_name said:I do believe the list is updated when people state a preference for email now, or when the mail is returned to sender.
Requiring people to return the form in order to remain on the mailing list feels like it would likely significantly decrease the list to be honest!
If not, should you be?Signature removed for peace of mind1
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