Repetitive Text

Terrysdelight

Hi

Is there a way to stop repeating the same text?  Many years ago (the good old days of wordperfect 5.1) you could assign a macro key.   You would simply use the macro key, instead of typing out the same old text over and over again.

Neil_Jones

Well, just don't type it is the usual way

What are you doing when this happens?  Is this a phone, a computer?  Something else?

Terrysdelight

OK, sorry.

I'm helping a friend with invoicing.  Using PC.  I have to keep typing the word Response.  And also Labour and Travel.   On every single invoice and it is getting really boring :-(

[Deleted User]

Yes there is - going to assume you are using Microsoft Word as you haven't mentioned what you are using in your question:

First of all define auto text entries in the Insert > Quickparts 
https://support.microsoft.com/en-us/office/create-reusable-text-snippets-0bc40cab-f49c-4e06-bcb2-cd43c1674d1b

You can use these auto text entries with a couple of clicks of the mouse but if you prefer keyboard then you can go a step further to link each auto text to a specific keystroke combination:

https://www.howtogeek.com/241581/how-to-add-shortcut-keys-to-autotext-entries-in-word/

Terrysdelight

[Deleted User] said:

Yes there is - going to assume you are using Microsoft Word as you haven't mentioned what you are using in your question:

First of all define auto text entries in the Insert > Quickparts 
https://support.microsoft.com/en-us/office/create-reusable-text-snippets-0bc40cab-f49c-4e06-bcb2-cd43c1674d1b

You can use these auto text entries with a couple of clicks of the mouse but if you prefer keyboard then you can go a step further to link each auto text to a specific keystroke combination:

https://www.howtogeek.com/241581/how-to-add-shortcut-keys-to-autotext-entries-in-word/

Thank you.

The invoicing is actually done in QuickBooks - any ideas?   I am helping a friend but its a bit like the blind leading the blind 

Brie

If it's in Microsoft then the answer is autocorrect.  I assign some letters to a oft repeated phrase and it works for me in Word, Excel & Outlook.  so if I type "aana" as soon as I hit the space button it changes to "address amended, notepad added" which I got tired of typing out 20 times a day.  Hopefully QuickBooks has something similar.  Might be in their dictionary or something??

Neil_Jones

If its an older version of Quickbooks (before they started going down the cloud route) you could edit the template and then it will appear on every invoice going forward, but that may not be what you want.

You could make use of something like AutoHotKey as this user did:

https://quickbooks.intuit.com/learn-support/en-us/install/third-party-macro-program-autohotkey-disabled-after-upgrade-from/00/580716

I don't believe Quickbooks itself (assuming this is a standalone desktop version) supports Macros or similar functionality but the above thread suggests it will work with it, providing you feed it a script first.

[Deleted User]

Terrysdelight said:

[Deleted User] said:

Yes there is - going to assume you are using Microsoft Word as you haven't mentioned what you are using in your question:

First of all define auto text entries in the Insert > Quickparts 
https://support.microsoft.com/en-us/office/create-reusable-text-snippets-0bc40cab-f49c-4e06-bcb2-cd43c1674d1b

You can use these auto text entries with a couple of clicks of the mouse but if you prefer keyboard then you can go a step further to link each auto text to a specific keystroke combination:

https://www.howtogeek.com/241581/how-to-add-shortcut-keys-to-autotext-entries-in-word/

Thank you.

The invoicing is actually done in QuickBooks - any ideas?   I am helping a friend but its a bit like the blind leading the blind 

Ok I'm going to assume you are using Windows 10 as you haven't mentioned it but you can use the multiple clipboard feature which might be an easy option:

Press WinKey - C to copy the text you want to the clipboard and then WinKey-V which will pop up with all the recent copied items.

If click the "Pin" icon the ones you need most will stay at the top so every time you hit WinKey -V this box will pop up:

Terrysdelight

Thank you everyone.  Have just learnt some time saving tips.