Charities board update
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Please note, our Forum rules no longer allow the posting of links to personal fundraising or crowdfunding pages, such as JustGiving. You can read the full set of our Forum rules here.
Expenses (motor) for charity work
We are in the process of reimbursing our volunteers for using their cars to visit people and make drop-offs etc.
I've seen the form for setting this up and the HMRC guidelines but can't see what I need to ensure that these volunteers are covered for their car insurance. Most policies have Social, domestic, pleasure and commuting to a single place of work, but as it's not work, is this covered? What if the volunteer is retired etc.
Any pointers would be appreciated.
I've seen the form for setting this up and the HMRC guidelines but can't see what I need to ensure that these volunteers are covered for their car insurance. Most policies have Social, domestic, pleasure and commuting to a single place of work, but as it's not work, is this covered? What if the volunteer is retired etc.
Any pointers would be appreciated.
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If there's a charge, wiĺl you reimburse?
Charity status is neither here nor there. It is still a business and they are carrying out driving for the business.
Here's the official guidance: (You can check this reference source through Gov.uk)
Insurance for volunteer drivers
If your organisation owns the vehicle being used by a volunteer, it is responsible for arranging insurance.
If the volunteer owns the vehicle, they are responsible for arranging insurance. They should inform their insurer that they are using it as part of a volunteering role.
The Association of British Insurer’s Volunteer Driving – The Motor Insurance Commitment (PDF, 781KB) lists insurance companies that don’t charge extra premiums for volunteer driving.
https://knowhow.ncvo.org.uk/your-team/volunteers-and-your-organisation/insurance-and-volunteers
I just told my insurer that I was a volunteer and my insurance covered that.(There was no extra premium.)
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