Ltd company invoices

jolester

Hi,

I have a couple of questions which I'm unable to find an exact answer from, I would really appreciate any clear clarification.

1. For invoices that I send to my customers, how long must I keep a copy of these records?

2. I use Sage and have recently gone "paperless" so I send a PDF copy of the invoices to my clients, however, for all invoices prior to me going "paperless" they are all stored on sage as well as a hard copy which is taken up a LOT of space in my office, do I need to keep the hard copies or will having access to the invoice on sage suffice?

Thanks for any clarification

rhysadams

1. Usually 7 years.

2. I keep a pDF copy on in my documents

00ec25

1. Ltd Company so a simple google for you...
https://www.gov.uk/running-a-limited-company/company-and-accounting-records
6 years after the end of the accounting period they relate to (so work on the basis destroy them at the start of year 8 and you'll be fine)

2: electronic copies are fine (now the norm) but make sure you have a back up of your data in case you lose it. Corrupted data that cannot be reloaded much more likely than an office fire as a risk in how to be unable to provide evidence to HMRC if inspected