Need an Inventory & Guarantor letter template?

EagerLearner

Hi all - I used to be a tenant who got conned bya landlord... now I am acting as an agent for my brother who is renting a property. I have found him some lovely tenants and want everything to be 100%.

Will be registering him/his property under the Tenant Deposit Scheme of couse 2 weeks after getting deposit from them and want a:

- really good Inventory and
- some sort of document for guarantor so he confirms he will pay rent if needed

which I will need both for this coming weekend (I already have the AST contract sorted).

I have Googled these and most seem to chargeable - does anyone have any ideas how I can get them free? I can cobble some up before the weekend but want to tick all boxes both for the landlord and for the tenants :T

dolce_vita

EagerLearner wrote: »

Hi all - I used to be a tenant who got conned bya landlord...

Yeah and don't I know it.

it took me 5 bloody hours to read that thread.

I hope you get a quick response to this one.

EagerLearner

Ha ha... 5 hours my foot - you skim-read it you cheat! :rotfl: :rotfl:

franklee

There are loads of landlords on

http://www.landlordzone.co.uk/forums/
and
http://www.singingpig.co.uk/forums/

So could try asking there.

Lizzy

So you mean you have a tenant and a Guarantor ?

It may be worth paying for one off the internet as you will be able to use it over and over. Why not draft your own....

clutton_2

i have sent you an email EL - hope you are well !!

EagerLearner

Hiya - this is a one off I am helping only him with, no time to manage properties full time, so would only need the documents once...
Auntie C!!! Nice to see you here - will e-mail you later :T

mlz1413

Will be registering him/his property under the Tenant Deposit Scheme of couse 2 weeks after getting deposit from them and want a:

- really good Inventory and
- some sort of document for guarantor so he confirms he will pay rent if needed

which I will need both for this coming weekend (I already have the AST contract sorted).

=========================================================

The standard AST I used had a space for the guarantor to sign, I insisted they were with tenant when they were walked through the inventory, took meter readings and we all signed the agreement (also my witness was there)

I made it clear to the guarantor they were liable for any payments the tenants didn't make before we signed.

This worked as I had problems with the tenant and they moved out without telling me, assuming I wouldn't be able to trace them, so I contacted guarantor and when I hit a blank took all of them to small claims court, as in Mr AND Mrs tenant and guarantor. Court awarded me the claim and I now get £25 per week towards the damage and lost rent. If the tenants don't pay I go to guarantor (her sister) and then payments resume.

As long as you are clear with new tenants I think that is the main thing. I always make it clear that the rent should be paid on or before the due date. Any damage needs making good straight away. Ask them if they consider the property to be clean and then say that is way it should be at the end of the tenancy or money will be deducted from the deposit.

Good luck.

MLZ

clutton_2

www.landlordzone has excellent guarantor application form

Novicelandlady

mlz1413 wrote: »

=========================================================

The standard AST I used had a space for the guarantor to sign, I insisted they were with tenant when they were walked through the inventory, took meter readings and we all signed the agreement (also my witness was there)

I made it clear to the guarantor they were liable for any payments the tenants didn't make before we signed.

This worked as I had problems with the tenant and they moved out without telling me, assuming I wouldn't be able to trace them, so I contacted guarantor and when I hit a blank took all of them to small claims court, as in Mr AND Mrs tenant and guarantor. Court awarded me the claim and I now get £25 per week towards the damage and lost rent. If the tenants don't pay I go to guarantor (her sister) and then payments resume.

As long as you are clear with new tenants I think that is the main thing. I always make it clear that the rent should be paid on or before the due date. Any damage needs making good straight away. Ask them if they consider the property to be clean and then say that is way it should be at the end of the tenancy or money will be deducted from the deposit.

Good luck.

MLZ

MLZ, I wonder if you could advise me since it seems you have already gone through same problems as me.
To cut a long story short, I let the ppty through letting agency for full management scheme (never again!), the tenant started defaulting into 2nd month of rent! Agency did nothing to resolve any issues, tenant eventually left 5months later leaving massive rent arrears and quite a lot of damage to ppty.
I have guarantor's contact details. I have tenant's old address where her mother possibly lives (but no guarantee she'll pay up) whereas the guarantor was in full time employment at the time (1yr ago). I was away from UK, since taken me so long to get round to sorting it out.
I now want to put a small claim, but not sure whether to do it against both tenant and guarantor and see who pays up out of the two, or how I should go about it?
and what letters I need to send to them both prior to making a claim and if possible, where could I get templates for such letters?
Also, I would very much like to sue the letting agency as they only took their share of % for full management, when a number of clauses in tenancy agreement was broken by the tenant and I have instructed the agency to start proceedings against the tenant while I was away,but nothing happened and naturally when tenant left, they told me I had to sort out any rent arrears and damage to my ppty myself!
I have photographic evidence of the extent of the damage to ppty, as well as neighbours witnessing numerous police call outs to ppty (girl was very violent)
and proof that the tenant wasn't living alone in the ppty, even though the tenancy agreement was only for her.
thanks to letting agency,i am now under debt management since I've had to pay mortgage out of my own pocket for the last year and I am a full time student in all!
They also harrased my mother with unnecessary phone calls, even though instructed not to (she was the person to contact in case of emergency only).

Appreciate if you could send some comments

Fire_Fox

Welcome to MSE! Lots of questions before we can advise you on whether you can or cannot take legal action ...

1. Do you have a copy of a dual signed inventory detailing the condition of the property when the tenant took occupation?
2. Did the tenant serve your with notice to quit OR did you go through the correct procedure as regards abandonment?
3. Was the tenants damage deposit lodged in one of the three schemes?
4. Do you have an up to date address for either tenant or guarantor?
5. Does the contract with the letting agency specify they will deal with damage and rent arrears?
6. Did the letting agency credit check and reference the tenant?