Leased Printers and costing

tichbourn

Hi, We have leased printers at work, and notice that the cost of black and white copy/printing on the invoice is much cheaper than the report that comes off for recharging to depts. So, I'm trying to fathom out how to work out the recharge cost or why it is much higher. Obviously, lease cost, paper must be taken account but where do I start?

ghostfinder

how is your report for internal charging generated?

Is the invoice from your supplier just the usage from the last meter reading to the current?

tichbourn

The invoice from the supplier is the total number of copies/prints for the period at a cost per print for black/white and at a cost per print for colour from the meter reader.


There is software attached to these printers which record usage but I don't get how the costs are higher compared to those on the invoice.

ghostfinder

are you cross charging departments a higher fee than you pay to the supplier?

Not uncommon in uni's and college's

we charge a uni less than a penny per copy but they charge the students around 5p i think

barmonkey

For a mid range copier/printer you would pay around 0.3p per copy to the supplier, its not unusual for the company to charge a lot more to the end user.

paddyrg

As I read the OP, the printer is estimating one price for departmental rebilling, but the invoice price is lower?

Just go with the machine's reports, the difference will slowly accrue and cover the costs of consumables, electricity, the hire of the unit itself, deliver and collection and spare parts and whatever else, which would otherwise have to come from some unspecified other budget - but the money won't be there to spend! Let's face it, at some point it's going to go belly up and need replacing, or the company needs might change. A modest fund of cash won't harm anyone and opens up options (buy vs lease, maybe). If it grows too high, rejoice, and return it pro-rated to the departments for their Christmas parties or whatever ;+)

tichbourn

ghostfinder wrote: »

are you cross charging departments a higher fee than you pay to the supplier?

Yes, it looks that way...I guess it's something that must have been agreed at the time this was set up.

tichbourn

paddyrg wrote: »

As I read the OP, the printer is estimating one price for departmental rebilling, but the invoice price is lower?

Yes, but I suppose lease costs have been taken into account which has pushed the recharge costs up too.