On Line Indexing system needed

littlerock

I am currently working on a research project which involves recording information about specific buildings, generally free format, storing it alphabetically by building name within counties in the UK. So far I have been using index cards but I have to keep re-sorting them and searching when I want to look something up.

I should like to set up a computerised system. I want a simple online index card system when I can sort alphabetically within categories and select key word searches. Also store images on the card. Bit like a membership database I suppose only for buildings not members. I don't really want to set up a complex database as I have only a few categories of information to store. I have Office 365 on my pc.

Anyone recommend anything?

AndyPix

Microsoft Access would be your best bet

bod1467

+1 to the above ... a database is exactly what you need; it's what they're good at.

esuhl

Even a spreadsheet would probably work well (although technically a database would be ideal).

AndyPix

esuhl wrote: »

Even a spreadsheet would probably work well (although technically a database would be ideal).

I suppose it would, but you would just be fudging the spreadsheet to act like a database ..
No point really

Sooler

Alternate option
https://www.zotero.org/

paddyrg

Google Sheets lets you create a form for adding new content, which is then added as spreadsheet lines. It helps you to structure your data properly, as you can break it down into fields. If you're currently using cards, your data is likely very flat, so a spreadsheet-based solution is absolutely fine for you. I used to implement and migrate massive data systems, people can complicate things sometimes.

Mr_Toad

littlerock wrote: »

I am currently working on a research project which involves recording information about specific buildings, generally free format, storing it alphabetically by building name within counties in the UK. So far I have been using index cards but I have to keep re-sorting them and searching when I want to look something up.

I should like to set up a computerised system. I want a simple online index card system when I can sort alphabetically within categories and select key word searches. Also store images on the card. Bit like a membership database I suppose only for buildings not members. I don't really want to set up a complex database as I have only a few categories of information to store. I have Office 365 on my pc.

Anyone recommend anything?

Speaking as someone who has spent decades designing and maintaining databases you are probably the only only person I've ever come in contact with who needs what is probably the most basic and simple database, a direct replacement for a simple card index system.

If you don't have a copy of Access then a copy of Base, the free database application that comes with Libreoffice will do the job just as well.

Simply design your index card as a form with the fields you want and you're good to go.

As others have said a spreadsheet will also work and can be used with a form to replicate your index card.

GabbaGabbaHey

I'd suggest that you have a look at Cardbox. Much less complex than Access, and these days it's free.

http://www.cardbox.com/