Email Payslips

Takeaway_Addict

dalo1981 wrote: »

I'm on the side of the others though and I do the payroll am i'm trying to tell my boss he can't make them and they say tough and I should do as i'm told, so i'm between a rock and a hard place!

'not my issue....go see the boss'

[Deleted User]

Employees have the right to have a paper payslip. If it comes through email, fine, but they should be able to print it at work, otherwise they should receive it by hand.

I am quite sure that citizens cannot be forced to open an email account or to have an Internet connection.

Aquamania

ciaccino wrote: »

Employees have the right to have a paper payslip. If it comes through email, fine, but they should be able to print it at work, otherwise they should receive it by hand.

...

The applicable law, enacted almost 20 years ago before the widespread adoption of personal computers, internet access & personal electronic communications, does not actually specify that the payslip must be on paper, only that the information must be "written".

Also there is no requirement for the employee to receive the payslip by hand; the law only says that it must be must be “given”.

HMRC does not appear to have any issue with pay information being given to employees electronically. However there are possible issues with employers who wish to provide payslips electronically, ensuring they still meet the requirements of the law.
http://www.payroll-help.com/faq/11206-only-electronic-payslips/

Many employers actually send their employees their payslips by post, and have done so for many years, particularly large employers were the employee may be based at a different site to the wages department, or indeed where the employee is regularly not on site for any reason particularly just before payday.

Nowadays, more and more employers are providing their employees payslips electronically. e.g. Sheffield Univeristy provide them to most of their staff this way. They consider it meets the relevent law.

https://www.sheffield.ac.uk/hr/guidance/myjob/payslipfaqs

Where an employee does not have computer access, they provide the possibility of paper based payslips (but this is not available to employees who do have access but would simply prefer a paper based pay advice)

patman99

In the case of the Agencies i worked-for, the decision to switch was based on the rising cost of postage.
Where I work now, they bundle-up the payslips for each home, then send each 'parcel' via Courier.

They have recognised that at this time, they have a large number of older staff who are not computer-savvy, so have decided that it is easier to stay with the printed payslips than to have to offer training and support to staff with no computer knowledge, let alone an email address.

Carl31

what a funny thing to object to

Its much easier having emailed slips, much harder to lose, and easier to find when you need to. If you have any query you can mail them to payroll, and most accounting packages offer an automated function

moneysaver242

It is a legal obligation for employers to provide staff a written statement of their pay on or before payday, but this does not have to be on paper
(it doesn't even have to be in the normal payslip format, or breakdown all your deductions!)

I've worked in payroll for nearly 10 years, and I've had electronic payslips in many companies.
However, we've never been able to roll these out to 100% of staff, as some will never have access to a computer, and some even have medical issues where they require a paper payslip.

Your payroll department may work the same, but might not want to advertise it to all staff to prevent people asking for paper out of laziness.