Struggling to work out Annual Leave Entitlement

jazabelle

I have a Personal Assistant I employ directly for care. I have a payroll company that does everything for me, except work out holidays (the hardest bit for me!)

I really struggle with this kind of thing (hence having a carer!), but anyway, it's my responsibility to work this out.

The complication is her hours have changed part way through the year. She gets the statutory minimum in annual leave which includes Bank Holidays. However, I'm not sure how the bank holidays work - if I'm meant to be taking them off her overall entitlement. (She has the day off if it's bank holiday, by the way, she doesn't work them.)

From 15th September - end of Feb she worked 15.5 hours a week. 4 hours three days, 3.5 one day.

From 1st March - September 2015 she will be working 11.5 hours a week. 4 hours two days, 3.5 one day.

I worked out her entitlement to be 74.4 hours originally, but now she's reduced her hours, I don't know how to work out part-years, and what I'm meant to be doing with bank holidays. (Is it taking them off her overall entitlement if she has the day off?)

So during this year of entitlement she will have 7 days of bank holiday that fall on her working days, 6 of which will fall on a 4 hour day, one a 3.5.

If someone could spell this out for me, I would be most grateful. I'm getting so confused with the calculators and how to sort out bank holidays.

specialboy

Multiply her working hours by 12.07% to give you her holiday entitlement in hours, if she has a bank holiday off and she normally works that day then the hours are taken off her entitlement.

jazabelle

Multiply her weekly working hours? But it changes part way through the year, so how would that work?

If someone would be able to give me a calculation based on the hours above, I would be very grateful please.

specialboy

If her hours of work vary then you just multiply every single hour worked by 12.07% to get her entitlement. What so difficult?

specialboy

First 24 weeks at 15.5 hours per week, 28 weeks at 11.5 hours, average 13.34 hours per week multiply by 5.6 gives 74.7 hours holiday for the year.

jazabelle

Thanks.

And it's difficult because I have dyscalculia, so anything above adding on my fingers just doesn't happen for me. Even coming up with the calculations, so I appreciate the help.

jazabelle

But now I have that figure 74.7 - don't I need to take away the bank holidays from it? Her working day falls on seven bank holidays, totalling 27.5 of her hours. Do I minus that from 74.7?

specialboy

Her total allowance is 74.7 hours, any time she has off from her normal working hours should be deducted from this amount but if Monday isn't her normal day to work and its a bank holiday then she doesn't need to use any of her hours. Since she would normally be working on the Monday then if she is off , not everyone is, she will be using some of her holiday allowance.