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Timesheets and working out what you do all day
Savvy_Sue
Posts: 47,866 Forumite
Another little question ...
We know we need more admin help in our small charity. What we're trying to work out is what should be in the job description. My thinking is that if I and my admin colleague could work out what we do all day (apart from the serious business of drinking tea!), and my non-admin colleagues could be persuaded to keep a note of how long they spend doing things which might reasonably fall under the admin umbrella, we'd have a clearer idea of how many extra hours we need and what should go in the new job description.
We have a very basic timesheet which records how many hours we work each day / week / four weeks, but that doesn't show what we do all day.
And DH has given me the one he uses, which I am sure I could adapt to record the basic functions we're interested in (he needs to record whether he's in or out of the office, and whether it's at his initiative or someone else's, and so on).
But before I do that, has anyone out there got any helpful suggestions of HOW you do this, or tools for doing it? I suspect it's a self-discipline thing, eg in a solicitor's office every minute is billed to SOMEONE, but ours is a very 'bitty' job. For example, all this morning I was working on finance, apart from when I was taking phone calls, passing on messages, forwarding emails and making tea ... It doesn't matter if I can't account for every minute, fortunately!
We know we need more admin help in our small charity. What we're trying to work out is what should be in the job description. My thinking is that if I and my admin colleague could work out what we do all day (apart from the serious business of drinking tea!), and my non-admin colleagues could be persuaded to keep a note of how long they spend doing things which might reasonably fall under the admin umbrella, we'd have a clearer idea of how many extra hours we need and what should go in the new job description.
We have a very basic timesheet which records how many hours we work each day / week / four weeks, but that doesn't show what we do all day.
And DH has given me the one he uses, which I am sure I could adapt to record the basic functions we're interested in (he needs to record whether he's in or out of the office, and whether it's at his initiative or someone else's, and so on).
But before I do that, has anyone out there got any helpful suggestions of HOW you do this, or tools for doing it? I suspect it's a self-discipline thing, eg in a solicitor's office every minute is billed to SOMEONE, but ours is a very 'bitty' job. For example, all this morning I was working on finance, apart from when I was taking phone calls, passing on messages, forwarding emails and making tea ... It doesn't matter if I can't account for every minute, fortunately!
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Sorry cant help but am looking forward to the replies - i need something like this.
(Would help my business if I spent less time on here though)0
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