Advise on organising an event

tiamai_d

Hi there, has anyone had any luck getting a discount when hiring a marquee or function room for a charitable event from Strathclyde Country Park in Lothian??

I am pretty good at blagging deals, but like to do as much research as possible.

this will be my first go at organsing an event, so I am very nervous and seeking any advice!

heres what it is, I help to run a support group for parents of children and babies with Plagiocephaly, and we are organising events during Plagiocephaly Awareness Week this year.

I have managed to get some freebies from companies who's products we recommend during treatment, and have a certain amount of funding also.

We are planning on several 'events or meetings' around scotland, and have a few ideas for venues. We just need to get them as cheap as possible.

We would like to give away some lucky bags for the kids and have tea coffee juice ect too.

Any advice would be much appreciated! thanks.

daisy1111

Hello there, i am from an event organising and admin background so if i can help at all on the admin side let me know. prob best to PM me as i dont look at these sites much. Good luck

Hapless_2

Have you considered the need for public liability insurance?

sylphraven

I used to help out a lot with the fundraising at the Day Care I worked out. I always found writing a letter to companies asking for donations discount etc worked best for us. I always started with what THEY would get out of it, e.g invitations, or advertising such as on your noticeboard or newsletter. I would then ask for what I wanted & say what we were about & how it would help us.

I then would open the local Thompsons, yellow pages etc & choose appropriate local companies & send a letter to say 5 of them. Larger companies are more likely to help at the start of the tax year as they have allocated funds for charities. If non reply within a week send more letters out to other companies.

If you have the gift of the gab, or know someone who has this could be done over the phone speeding the whole process up.