Staff Mileage Allowance

[Deleted User]

:cool:Hi All
We are taking on a few staff to work at events.
They will use their own vehicles to get to and from the events.
What consideration should we take in relation to mileage payments – paid travel time? I don’t know?

Any advice or support appreciated. Many Thanks

Suarez

Are they employed staff?

zygurat789

assj wrote: »

:cool:Hi All
We are taking on a few staff to work at events.
They will use their own vehicles to get to and from the events.
What consideration should we take in relation to mileage payments – paid travel time? I don’t know?

Any advice or support appreciated. Many Thanks

Your job your rules

[Deleted User]

They will be employed staff yes :-)

Aquamania

assj wrote: »

:cool:Hi All
We are taking on a few staff to work at events.
They will use their own vehicles to get to and from the events.
What consideration should we take in relation to mileage payments – paid travel time? I don’t know?

Any advice or support appreciated. Many Thanks

A free hamburger and/or candy floss per event

Who's driving the van? :huh:

Laurajo_2

Mileage allowance would probably be simplest.

Anything over 45p per mile for the first 10k miles and 25p thereafter for mileage payments will be considered a benefit in kind and you will have to pay class 1a nics on the difference - and the employee will have to pay income tax on the difference.

[Deleted User]

Great thanks for the info, they will be driving all of the equipment and themselves.

Savvy_Sue

It may partly depend on whether these staff ever work from a fixed base: when my employer requires me to go elsewhere for work then I expect to be paid any additional travel time, plus mileage @ 45p per mile, and personally I think that's not unreasonable if staff DON'T have a fixed base.

You might want to calculate time and mileage yourself, of course, and be upfront about what you're offering on each 'shift'. So you check google maps and say "job at Ambridge County Show, I'll be paying for x hours there, plus travel time of 30 minutes there and back, plus 10 miles @ 45p per mile." I'd use google maps, and maybe add a little bit extra to cover possible delays / finding where they're setting up.

That will also help you with working out what's profitable, and what's not.

ohreally

Laurajo wrote: »

Anything over 45p per mile for the first 10k miles and 25p thereafter for mileage payments will be considered a benefit in kind and you will have to pay class 1a nics on the difference - and the employee will have to pay income tax on the difference.

Not correct. I get considerably more per mile and don't pay income tax on it.

zygurat789

ohreally wrote: »

Not correct. I get considerably more per mile and don't pay income tax on it.

And is this declared to HMRC?

martindow

I agree with Sue that you should be paying for travelling time if there is no fixed base. If you are not paying this there could be an issue with the minimum wage, if the payment you make divided by the number of hours working including travelling time is less than the NMW