Invoice charges

verania

Hi there,

I wanted some advise on the following scenario:

Ten months prior a venue sends a quotation to a customer for various costs one of which includes hire costs for the venue itself. A deposit is paid to hold the venue date, with invoice for just the deposit sent to the customer.

Forward ten months and the venue has changed a lot with new menus and pricing, they send out a final balance invoice with total costs to the customer which does not include a cost for hiring the venue. This reduces the price significantly. The customer pays in full the total balance on the invoice.

Once the date of event has past could the venue potentially realise they may have made a mistake and charge the customer for the hiring of the venue at a later stage? It's possible that they have changed their pricing and this cost is no longer required.

Thanks,

somethingcorporate

Yes, I think they can come back if the agreement was x cost in return for y services.

Just because there is a new menu etc unless there is a new contractual party rendering your initial booking void I would suggest you just keep aside that money from hiring the venue for when they spot their mistake.

verania

The original quote has had various items changed as items have been negotiated over the time period. There has never been an invoice with the venue hire charge listed. The deposit I guess would be when the contract was made with the venue? but that was only in agreement for the venue holding that date.

It was never agreed to my knowledge that the quotation would reflect the final cost for the day for services. Does this make any difference?

somethingcorporate

It may not reflect the final cost but it would probably reflect the cost lines. If it was a cost line in the quote unless you have a specific agreement that it will have a zero value in the final bill it's omission would likely be a mistake and hence they can seek the money.

You may get lucky, I'd keep quiet and keep the money set aside, they have 6 years to pursue.