Electronic payslips - going on maternity leave. Company refusing to post them

ginvzt

I am going on maternity leave soon and I have asked my company to provide me with the printed payslip by post, as I may not have access to my company email address. (The password may expire, I may not have time to connect to the work system to receive my emails, etc.)

I have received a reply saying that they don't do that and I should provide them with my personal email address. I am not happy giving them my personal email address, as I don't think this is a secure means for delivering the payslips, besides, company cannot guarantee that I will have access to the internet.

The next reply I got is that they only have limited stationary available and it is difficult to get one person out of 500+ database, so I am being unreasonable. They 'promised' not to share my personal email address. (The person doing payrol is working from home, which I am not very happy either for security reasons)

I asked for their policy policy stating that the only means of delivering payslip is by email, when this is acceptable by the company and explaining what provisions are made when this is not acceptable.

Am I really being unreasonable to request to receive the payslips during the maternity leave by post? Our company email needs to be changed about once a month, and since I am expecting twins, the company email and password, I expect, are not going to figure highly in my priority list to keep up to date with when I am on maternity leave.

supermaiden

Surely the simple solution would be to make a new email address to give them so that you can just check when you get a chance and it is not giving out your usual personal email?

I dont know the specifics on posting them though. All I know is we usually get ours at work but while on maternity they have been posted to me by the main office.

david39

Surely this is not the first time your employer, with 500 staff, has faced this problem or the similar case of people who are on an extended absence for sickness reasons.

If the Home-email system had been unacceptable to more than a few of those involved, then an alternative would have been adopted by now.

The suggestion above, by supermaiden, is a reasonable compromise assuming your home wireless system is password encrypted and you only use the new address solely for that one purpose.

Your point about the regular changing of company email passwords is surely the reason why your employer is asking for a personal email address for you.

getmore4less

Set up a forward rule(for the payslip emails) on your company email to an email of your choice.


Remind them they are supposed to provide the information in writing.
http://www.legislation.gov.uk/ukpga/1996/18/part/I/crossheading/right-to-itemised-pay-statement

8 Itemised pay statement.


(1)An employee has the right to be given by his employer, at or before the time at which any payment of wages or salary is made to him, a written itemised pay statement.

(2)The statement shall contain particulars of—

(a)the gross amount of the wages or salary,

(b)the amounts of any variable, and (subject to section 9) any fixed, deductions from that gross amount and the purposes for which they are made,

(c)the net amount of wages or salary payable, and

(d)where different parts of the net amount are paid in different ways, the amount and method of payment of each part-payment.

Evilm

Set up a free email address from one of the many options out there. Use it only for your payslip.

To be honest these days I'd have more chance of receiving my payslip by email than if they post it!

Googlewhacker

Evilm wrote: »

Set up a free email address from one of the many options out there. Use it only for your payslip.

To be honest these days I'd have more chance of receiving my payslip by email than if they post it!

Precisely, the OP is making a mountain out of a molehill really...

And GM4L, even if its on an email doesn't that class as in writing?

Sambucus_Nigra

ginvzt wrote: »

(The person doing payrol is working from home, which I am not very happy either for security reasons)

The person doing payroll will know your name, address, date of birth, ni number, bank details - so what on earth would happen if they also know an email address which you can set up just for your payslips.

This is such a non-issue to be getting your knickers in a twist about.

Evilm

This link shows that HMRC does not consider email "unsecured" as a form of sending P60's and payslips. (And up until 2010 they forced you to print P60s and not send those electronically but didn't have the same restriction on payslips.)

http://www.hmrc.gov.uk/employers/electronic-p60.htm

DKLS

Sambucus_Nigra wrote: »

This is such a non-issue to be getting your knickers in a twist about.

I agree total non-issue, I have had e payslips since for 2 yrs, I am yet to login to the system and access my slips.

getmore4less

Evilm wrote: »

This link shows that HMRC does not consider email "unsecured" as a form of sending P60's and payslips. (And up until 2010 they forced you to print P60s and not send those electronically but didn't have the same restriction on payslips.)

http://www.hmrc.gov.uk/employers/electronic-p60.htm

thats not what it says.

When deciding whether to provide forms P60 electronically you may need to agree with the employee that they want to receive their P60 electronically.
You will need to:

• take into account the employees ability to easily access that information
• provide secure facilities to view and print their P60. If this is not possible the P60 can be issued to an email address that has been agreed with the employee

When considering these points you must remember that as an employer, you have obligations under data security and the Disability Discrimination ACT (DDA) legislation which have been designed to protect your employees.

It still reminds the employer of their obligations just alows them to get the employee to agree to unsecure delivery.

Company Internal email can(may)be secure, external is definately not.

still required to provide secure printing facilities

Email is store and forward so each link in the chain has a copy

mountainofdebt

I'm another one in the what's the fuss camp.

If the password expires how long does it take to renew it, to the nearest nano second?

Personally I would have thought e-payslips / e-P60s would be the way to go - saves you losing the damn things!