Mileage Reimbursement

Savvy_Sue

If your contract 'requires' you to work in multiple locations, then I think paying you for the extra travel time would be entirely discretionary. Actually even if it wasn't a 'requirement' but just something which happened occasionally, by mutual agreement, I think it would still be discretionary, but you might be able to negotiate it more easily if you were doing something to help out, as a favour, rather than because your contract required it. After all, the alternative location might be easier to get to: what then?

You've asked, by the sound of it, your manager has said no. By all means ask HR whether this policy is on the intranet or staff handbook or anywhere like that.

As for the preparation and shutting up time, again, this isn't uncommon. Ask HR: if staff are on NMW then it IS unlawful, but if you're not, then I think you'll find that you have to think of your contracted hours as longer than the employer does, IYSWIM.

You could of course also join the union, and see what their view is.

liam92_2

Out of interest, if I was to be given a lift by my parent to another office, could I claim this as 2 journeys each way, if that makes sense?!

Thanks once again to all of those who have provided advice thus far!

thegirlintheattic

When you are sent to the different branch is it a case of you know in advance and do your whole day there? or do you get sent during the working day?

I have worked in an environment where we could be sent to different branches - if it was done on the day we would get paid for any extra time (we were paid hourly) so would get paid from 9am even if we didn't arrive till 10. If we got told in advance we didn't get paid.

anamenottaken

bennyboy92 wrote: »

Out of interest, if I was to be given a lift by my parent to another office, could I claim this as 2 journeys each way, if that makes sense?!

Thanks once again to all of those who have provided advice thus far!

You make only a single return journey. It is your journey which your employer pays for, not that of the "taxi driver".

So, no, you should not be paid for two return journeys and therefore don't think of claiming on the double basis.

Mistral001

anamenottaken wrote: »

You make only a single return journey. It is your journey which your employer pays for, not that of the "taxi driver".

So, no, you should not be paid for two return journeys and therefore don't think of claiming on the double basis.

Car mileage is supposed to be for your own car. It is there to pay for your expenses with regard to your car, not the expenses of someone else's car. Simple as that.

Other's have mentioned insurance etc. If your friend had an accident with you in the car, they might not be covered by insurance. Have you mentioned this to your friend. Have you mentioned to your friend that you are making money out of your friend's good nature? You look at it as a hand out from the bank because you have had some disruption travelling to this other branch, but will your friend see it that way?

System

I was thinking more along the lines that a lot of companies insist on seeing a valid insurance policy before they will allow payment of a mileage claim. My company insists on me producing my insurance certificate every 6 months.

The company are on a sticky wicket if they are paying mileage to an employee that has not used his/her own vehicle or rented/leased one. You can not claim mileage for anybody else's car and the manger has either now realised or been advised of this.

Up until recently, my manager was happy to pay the mileage for the lift from my friend, however a month or so ago, I was told that I can only claim mileage back if I personally have driven.

Jariya

The reason the mileage decision has been made is because P11D's were completed recently.

This is the record of taxable benefits for members of staff (if you in a healthcare scheme with the company you will have received a copy of the P11D form from your company - this is the most common taxable benefit)

The mileage isn't actually your mileage so it shouldn't be paid to you and they have no reason to pay the person who gives you a lift either as they are not an employee.

As for the working hours - most companies I have worked for the hours are 9am to 5.30pm - but that means you should be there - logged in (if on a pc for example)- with a coffee and totally ready for work dead on 9am.
Same with leaving..you are logged in and shouldn't be packing up to go home at 5.25pm a syour hours are until 5.30pm.

I would think that maybe at the other location they have had problems with people arriving late or packing up so they are out the door dead on time - so this is their way to ensure staff are 'ready' for work at the time they should start.
Very much doubt you would be paid extra for this and I've certainly never been paid for travel time.

Hammyman

Also is the person you are paying licenced as a private hire vehicle?

an9i77

Does your contract have a clause to the effect you may be required to work additional hours where necessary to meet business need (the 'unpaid overtime' clause as I call it)? In which case you will prob not be able to claim for any payment for the extra time at the beginning and end of the day. How often are you working at this other branch?

liam92_2

There is something in my contract about having to work alternative / additional hours to aid performing duties.

However, it does not stipulate that I not be paid for these additional hours.

In my view, if one is paid to work 09.00 - 17.30, one may want to arrive promptly to prepare a hot drink and have a chat with colleagues, perhaps arriving at 08.50 or 08.55, yet not start 'working' until 09.00 on the dot. Likewise, if one finishes work at 17.30, this should be when you walk out of the building.

Surely companies are fleecing us by forcing us to log-on, cash-up etc in our own time! By working unpaid for 30 mins per day, we are working an extra 17 days per year for nothing.

Anyone agree with me on this?