How does your employer deal with expenses?

SueC_2

I've worked in places with various expense procedures, but as others have said, the one that works far best for me is to use a personal credit card with benefits. Cashback or Points soon stack up when you're spending that amount on it.

Time your statement dates rightly in relation to when your employer reimburses your expense claim and you can also end up with the money sitting in your bank account, aiding your cashflow situation, for several weeks before you need to pay off your credit card bill. Always pay it off in full each month though. Cashback and Points - GOOD. Interest - BAD!!!

claire16c

GRM wrote: »

I use a personal charge card. There is an option of a corporate charge card but I would still be liable for it so didn't see much point in carrying another card. Currently running up around 75% of net salary each month on travel and hotels. I submit claims every two weeks and it's paid very promptly.

Thats what I did at my old company. If you didnt have a credit card and obviously didnt want to pay with cash/debit, theyd give you a company credit card but it seemed pointless to me as you wouldnt earn any points/miles/cashback etc.

So Id put it all on an airmiles credit card, or a nectar credit card and then my company used to pay out expense refunds every 2 weeks.

However you had to get your claim in before a certain date or youd miss the cut off date - and the expenses forms were sent to another office which was about 3 hours away, so sometimes they got delayed. So once my credit card bill needed paying, but I hadnt received my money, so I had to go through a bit of hassle to get them to pay me on a day which wasnt their usual day, and apparently the bank charges them for this, but thats just tough luck for them.

My boss used to travel quite a bit and she used to get really annoyed because whenever she got back from a trip she had a massive load of forms to fill in, and also would by then have missed the cut off date, and end up using money from her savings to pay her credit card bills, or having the argument with them to pay it on the non usual day.

Would have been so much easier if we had been able to have a company credit card, but the company had paid it for us.

SueC_2

One company I work for had a strict once-per-month deadline for submitting expense claims. If you missed it, even by minutes, your claim would just be held and added to the following month.

You didn't miss the deadline more than once!

claire16c

The problem we had was that the people with the highest expenses tended to get them because they were out of the country and expenses were hotel bills etc. So theyd miss the cut off deadline, because it would be say for example the day they were flying home. So then had to have the boss authorise that they could be paid early and authorise the bank charge for doing that. Was such a faff!