MS word help please

blinko

hi all i wonder if u could help me with MS word, i would like to create a template where i can say have

re : mr xxxxxxx

please confirm that Mr xxxxxxx was employed by you and that Mr xxxxxx was in the role of yyyyyyy. If xxxxxxx didnt work for you please let me know

and what i was hoping was that i could get a kinda template thing where by i just inserted the name once and then it would paste it to the rest of the document/fields etc where the xxxxx's would be.

thanks

bingo_bango

Sounds like you need a mail merge doc set up. You'll have more chance of an answer if you get this moved to the 'Techie' board though.

newlywed

hi, in Word you need to look up the Help file for "ASK Fields" and "REF Fields".

You can get word to call up an ASK prompt where you type in the answer once - eg Mr xxxx - and then you set up fields so that it REFerences that answer you gave and puts it into those fields automaticallly. Let me know if you need more help.

newlywed

Feeling extra helpful so here is the lowdown:-
With the cursor at the top of your master template:
Insert, Field.
In the left side select ASK.
In the "Prompt" enter something to remind you eg Enter Name.
In the Bookmark field enter something eg NAME
Select Insert

Next, put your cursor where you want the Name to appear.
Insert, Field.
In the left panel choose REF
In the bookmark area, select the bookmark name you gave above - eg NAME.
Insert.

Repeat each place you want the name to appear.

NOTE: This master document has to be saved a word template (.DOT) for it to prompt correctly and not as a word document (.DOC).

Hope that helps