laptop and emails

HJandR

Hope somebody can help me, I currently use a laptop for household stuff, and a desktop as main pc. The desktop has ms mail and holds our email history. I would like to use the laptop for sending email but do not want to start downloading emails to the laptop as will end up with some on the laptop and some on the desktop. I understand I can elect to keep a copy on the server, but this seems to clog up the server and becomes unmanageable in terms of ocassional use of webmail. Does anyone know of a setting in outlook 2007 where I could configure email accounts to send, but not download emails ? ... any other solutions gratefully received !!

SocrateS_2

HJandR wrote: »

Hope somebody can help me, I currently use a laptop for household stuff, and a desktop as main pc. The desktop has ms mail and holds our email history. I would like to use the laptop for sending email but do not want to start downloading emails to the laptop as will end up with some on the laptop and some on the desktop. I understand I can elect to keep a copy on the server, but this seems to clog up the server and becomes unmanageable in terms of ocassional use of webmail. Does anyone know of a setting in outlook 2007 where I could configure email accounts to send, but not download emails ? ... any other solutions gratefully received !!

Unless it's your own server, or that of your companies. You can guarantee that eventually all that stored email will be deleted. Then it will be gone forever! If you're talking about 'Outlook' and NOT 'Outlook Express' the email client, then you could do well to just backup your .pst file using the following routine:

Back up e-mail in Microsoft Office Outlook 2007
Most people don't realize that e-mail isn't necessarily saved in backups the same way that other files are. That's because Outlook 2007 saves your e-mails in a Personal Folder File with a .pst extension that doesn't automatically get caught in normal backups. Unless you're using a Microsoft Exchange Server e-mail account or a third-party HTTP account (like Hotmail), you'll need to perform a few extra steps to make sure Outlook 2007 e-mails aren't lost forever if your computer goes belly up.

.PST files can be quite large, so it's a good idea to make sure your backup location has plenty of room—and that you allow lots of time for an e-mail backup to occur. Once you've done that, just follow these steps to back up your Outlook 2007 content:

Open Outlook 2007.

Click File, and then click Import and Export.

In the Choose an action to perform list, click Export to a File, and then click Next.

In the Create a file of type list, click Personal Folder File (.pst), and then click Next.


Outlook 2007 saves content as Personal Folder Files (.pst).

In the Select a folder to export from list, click Personal Folders, select the Include subfolders check box, and then click Next.

Browse to and select the location where you want to save the file. Remember, backups should not be placed onto your computer hard drive!

Choose the default setting Replace Duplicates with Items Exported.

Click Finish.

At any time, you can restore your file by importing it into Outlook.

In closing
See how quick and easy it is to protect yourself and your data from permanent loss? Backing up your data might take you a few extra minutes a few times a month, but you'll be glad you took that time if an emergency ever happens.

Or you could just open a Google Apps account by going to Google.com and clicking the sign up for an account and then simply once that's done, download the program called 'The Google Email Uploader' < copy and paste the bit in the quotes into google and search, as a new user I'm not allowed to post links !!!!!!! Anyway, let it run on your system and point it to your .pst file or wherever you store your email and then let it upload your email. The advantage being you'll essentially have a fully searchable offsite backup of your email.

HTH

HJandR

Thanks for the reply, it definitely sounds like a plan, and as you say, I should definitely have some kind of back up in place - sadly lacking I am afraid !!