Emailing A5 Newsletter

annebarby

I edit a newsletter which is snail mailed to the majority of the readers, however I am trying to encourage more people to receive it by email. It is also available as a download from the internet.

Previously, the newsletter was set out on A4, which was easy to read on email as the pages displayed in order. Now, as the post office is changing its pricing structure, it is being reduced to A5, but for printing purposes, it is laid out as two A5 portrait pages side by side on landscape A4.

My problem, and what I would like help with, is that when the document is converted to PDF, the pages don't display in the correct order. For example the first view shows the back page on the left and the front page on the right, as it is set out to print on A4.

I'd be grateful for any suggestions how to change this to make it more internet friendly?

Thanks, Anne

espresso

annebarby wrote:

Previously, the newsletter was set out on A4, which was easy to read on email as the pages displayed in order. Now, as the post office is changing its pricing structure, it is being reduced to A5, but for printing purposes, it is laid out as two A5 portrait pages side by side on landscape A4.

My problem, and what I would like help with, is that when the document is converted to PDF, the pages don't display in the correct order. For example the first view shows the back page on the left and the front page on the right, as it is set out to print on A4.

Surely how the Print Setup is defined for printing is totally different to how the document is viewed on screen. When the pdf document is opened using Adobe Reader, the way that it is displayed on screen can be changed by selecting View, Page Layout and selecting from the various options i.e. Single page, Continuous, Facing etc.

See Adobe Reader Help - Viewing PDF documents.

annebarby

Thanks for the suggestion. I've tried that, but it doesn't seem to recognise that the view is A5, only showing the two pages either side on A4, if that makes any sense.

The original document was produced in Publisher, and when editing it, the pages flow in a logical order on screen, (i.e. first page on its own, then page 2 on the left and page 3 on the right!) however if you go to print preview they appear in the wrong order, as they do in PDF.

Anne

espresso

annebarby wrote:

Thanks for the suggestion. I've tried that, but it doesn't seem to recognise that the view is A5, only showing the two pages either side on A4, if that makes any sense.

The original document was produced in Publisher, and when editing it, the pages flow in a logical order on screen, (i.e. first page on its own, then page 2 on the left and page 3 on the right!) however if you go to print preview they appear in the wrong order, as they do in PDF.

Anne

Not really, why are you using Print preview to View the document on screen? Print preview is to show how the pages will actually be printed, depending on how the particular printer has been set up, i.e. paper size, portrait or landscape, number of pages on each sheet etc.

I don't use Publisher and do not have it installed on this machine but on every pdf document that I have Viewed, it has been possible to display each page individually using Single Page view.

If you are going to e-mail this newsletter to people, they can either print it or view it, with each page displayed separately on the screen using a common viewer like Adobe Reader.

The idea of pdf documents is that they are portable and can be printed and viewed on different computer platforms but printing and viewing are entirely different things!