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  • FIRST POST
    • greenery
    • By greenery 9th May 18, 8:36 AM
    • 902Posts
    • 404Thanks
    greenery
    Do I need to register with the ICO
    • #1
    • 9th May 18, 8:36 AM
    Do I need to register with the ICO 9th May 18 at 8:36 AM
    As a landlord with a single property I need to comply with the new data protection rules.
    As I read it, there is no need to register with the ICO if I dont hold any tenant personal details on my computer.
    Does anyone have any other views / comments?
Page 1
    • Adereterial
    • By Adereterial 9th May 18, 8:50 AM
    • 484 Posts
    • 656 Thanks
    Adereterial
    • #2
    • 9th May 18, 8:50 AM
    • #2
    • 9th May 18, 8:50 AM
    The new rules donít just apply to electronic information. If you hold personal data in any form, you must comply unless you (as the business) are exempt. There are toolkits and guides on the ICO website that will help you work out what you need to do and what you donít.
    • ACG
    • By ACG 9th May 18, 8:59 AM
    • 17,313 Posts
    • 9,177 Thanks
    ACG
    • #3
    • 9th May 18, 8:59 AM
    • #3
    • 9th May 18, 8:59 AM
    Even if they did only apply to electronic information...mobile phone, email?

    It is not just about registering with the ICO, it is about having things documented and processes in place. Chances are they are unlikely to come after you, but if you run a business you should be falling in line.

    It is not that much work in the main, it is just a case of filtering through pages and pages of information and reducing it down to what you actually need.

    You need a document which states what information you hold - name, address, address history, bank details, date of birth, employment details etc etc. Why you need it (credit checks, next of kin etc), what you use it for, where it is stored, when you will delete it - if you will.

    You need to have a privacy policy in place, this will document what you hold, why you hold it, who you share it with, who to write to if they have a complaint and how long they will need to wait for a response, right to be forgotten etc.

    I know that seems a lot, but when you are reading hundreds of pages and you can reduce it down to a few paragraphs, its not too bad. There could be more to it than that. Because of the industry I work in we already have a lot of regulation, some of which goes over and above these new rules, so I have just listed what I have had to do in addition to what I normally do.

    There are some good groups on facebook.
    I am a Mortgage Adviser
    You should note that this site doesn't check my status as a mortgage adviser, so you need to take my word for it. This signature is here as I follow MSE's Mortgage Adviser Code of Conduct. Any posts on here are for information and discussion purposes only and shouldn't be seen as financial advice.
    • steampowered
    • By steampowered 9th May 18, 9:42 AM
    • 2,745 Posts
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    steampowered
    • #4
    • 9th May 18, 9:42 AM
    • #4
    • 9th May 18, 9:42 AM
    The new data protection rules haven't changed the registration requirement. The registration requirement has existed since 1998.

    Personally, I would not bother registering with the ICO just because I own a single property.

    I can't imagine many sole-property landlords have registered, or that the ICO would be remotely interested in this segment.

    If I had a portfolio with many properties or ran a letting agent business, then I would register.
    • greenery
    • By greenery 9th May 18, 6:29 PM
    • 902 Posts
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    greenery
    • #5
    • 9th May 18, 6:29 PM
    • #5
    • 9th May 18, 6:29 PM
    Thanks everyone, The more i read, the more differing information I come across. I am more or less ok with what I need to do to comply, except for the registration with ICO.
    • googler
    • By googler 9th May 18, 9:51 PM
    • 14,810 Posts
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    googler
    • #6
    • 9th May 18, 9:51 PM
    • #6
    • 9th May 18, 9:51 PM
    The new rules donít just apply to electronic information. If you hold personal data in any form, you must comply unless you (as the business) are exempt. There are toolkits and guides on the ICO website that will help you work out what you need to do and what you donít.
    Originally posted by Adereterial
    ... but the ICO website says

    "Organisations that do not process personal information on a computer are exempt. You therefore do not have to register with the ICO "

    (having gone through the self-assessment checklist)
    • Adereterial
    • By Adereterial 9th May 18, 10:00 PM
    • 484 Posts
    • 656 Thanks
    Adereterial
    • #7
    • 9th May 18, 10:00 PM
    • #7
    • 9th May 18, 10:00 PM
    ... but the ICO website says

    "Organisations that do not process personal information on a computer are exempt. You therefore do not have to register with the ICO "

    (having gone through the self-assessment checklist)
    Originally posted by googler
    Then you have your answer, correct?

    You also said Ďholdí and not Ďprocessedí in your post.

    Are you absolutely sure you donít have any personal information electronically about these tenants? Any emails? Phone numbers on your mobile? Credit reports or references? All of that counts as electronic data, and as personal data.
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