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  • FIRST POST
    • BookKeepingStuff
    • By BookKeepingStuff 25th Feb 18, 10:53 AM
    • 8Posts
    • 1Thanks
    BookKeepingStuff
    Hiding my Ltd company statements, is it possible?
    • #1
    • 25th Feb 18, 10:53 AM
    Hiding my Ltd company statements, is it possible? 25th Feb 18 at 10:53 AM
    Hey all,

    I have been working as a contractor for a year and I will be closing my LTD company down shortly. However, recently there was a guy in my new team who asked me about the name of my LTD company and, in my naievity, I just thought it was an innocent question... When I later past his desk, I saw him searching my company in CompaniesHouse to look at my financial statmenets (and income).

    I have not submitted any fiancnial statements yet, but will be doing so shortly, in addition to closing my limited company down entirely as I will no longer need it.

    Is there something I can do to make it such that when I do submit my accounts and close my company down, it will only be visible by HMRC and not by my nosey work peer?

    Many thanks,
    BookKeepingStuff
Page 1
    • Lomast
    • By Lomast 25th Feb 18, 11:00 AM
    • 371 Posts
    • 279 Thanks
    Lomast
    • #2
    • 25th Feb 18, 11:00 AM
    • #2
    • 25th Feb 18, 11:00 AM
    I'm afraid not. Ltd company returns are a matter of public record

    • Pennywise
    • By Pennywise 25th Feb 18, 11:00 AM
    • 10,037 Posts
    • 18,612 Thanks
    Pennywise
    • #3
    • 25th Feb 18, 11:00 AM
    • #3
    • 25th Feb 18, 11:00 AM
    Publication of your accounts is part of parcel of being a limited company. You can minimise the amount of data publicly available by taking advantage of the micro company reporting exemptions rather than filing full accounts. The bare minimum is a balance sheet.
    • BookKeepingStuff
    • By BookKeepingStuff 25th Feb 18, 11:02 AM
    • 8 Posts
    • 1 Thanks
    BookKeepingStuff
    • #4
    • 25th Feb 18, 11:02 AM
    • #4
    • 25th Feb 18, 11:02 AM
    Publication of your accounts is part of parcel of being a limited company. You can minimise the amount of data publicly available by taking advantage of the micro company reporting exemptions rather than filing full accounts. The bare minimum is a balance sheet.
    Originally posted by Pennywise
    I assume that would provide sufficient details of my income anyway?

    It was a stupid mistake, I never realised some people were so sharp!

    I wish there was something I could do, would it be a lot of hassle to change the name of the ltd company hahah?
    • Aquamania
    • By Aquamania 25th Feb 18, 11:06 AM
    • 1,963 Posts
    • 789 Thanks
    Aquamania
    • #5
    • 25th Feb 18, 11:06 AM
    • #5
    • 25th Feb 18, 11:06 AM
    Hey all,

    I have been working as a contractor for a year and I will be closing my LTD company down shortly. However, recently there was a guy in my new team who asked me about the name of my LTD company and, in my naievity, I just thought it was an innocent question... When I later past his desk, I saw him searching my company in CompaniesHouse to look at my financial statmenets (and income).

    I have not submitted any fiancnial statements yet, but will be doing so shortly, in addition to closing my limited company down entirely as I will no longer need it.

    Is there something I can do to make it such that when I do submit my accounts and close my company down, it will only be visible by HMRC and not by my nosey work peer?

    Many thanks,
    BookKeepingStuff
    Originally posted by BookKeepingStuff
    Yes, if you close your company now
    https://www.gov.uk/strike-off-your-company-from-companies-register/close-down-your-company
    i.e. only submit your final accounts to HMRC, and not to Companies House


    You'd have probably been better using that Umbrella company you were offered
    Last edited by Aquamania; 25-02-2018 at 11:09 AM.
    • BookKeepingStuff
    • By BookKeepingStuff 25th Feb 18, 11:19 AM
    • 8 Posts
    • 1 Thanks
    BookKeepingStuff
    • #6
    • 25th Feb 18, 11:19 AM
    • #6
    • 25th Feb 18, 11:19 AM
    Yes, if you close your company now
    i.e. only submit your final accounts to HMRC, and not to Companies House


    You'd have probably been better using that Umbrella company you were offered
    Originally posted by Aquamania
    Hey Aquamania, thank you for your reply

    I am not sure if I understand your guidance though. Do I not need to submit accounts to both CompaniesHouse and HMRC? What is the difference between formally closing down a ltd company in the traditonal way and using the link you provided?

    You also mentioned doing it "now", is there some sort of time limit on this?

    Many thanks,
    BookKeepingStuff
    • 00ec25
    • By 00ec25 25th Feb 18, 11:50 AM
    • 6,379 Posts
    • 5,888 Thanks
    00ec25
    • #7
    • 25th Feb 18, 11:50 AM
    • #7
    • 25th Feb 18, 11:50 AM
    I assume that would provide sufficient details of my income anyway?

    It was a stupid mistake, I never realised some people were so sharp!

    I wish there was something I could do, would it be a lot of hassle to change the name of the ltd company hahah?
    Originally posted by BookKeepingStuff
    before you get too swept up in hysteria, have you ever looked at what "accounts" are filed on the public record at Companies House for "micro" companies, (turnover less than 632,000 and a balance sheet with less than 316,000 on it). Somehow i doubt you have breached either of those


    as mentioned by Pennywise, you file "micro entity" accounts. They are not the same as "small company accounts" - your accountant should know the difference as they came into being in Dec 2013 so even a traditional accountant should have caught up with their existence by now.

    There is no income info on there AT ALL. They can comprise only 2 pages, the cover page with the name and number of the company, and the second page is a balance sheet listing :
    - assets (total, but I doubt you have any)
    - debtors (total amount others owe to the company)
    - creditors (total amounts owed to others by the company, eg: corporation tax)
    - reserves (total of the money you have not yet taken out of the company

    if your nosey neighbour can read anything personal into 4 total numbers without any info as to the make up of each total then good luck to them

    https://www.gov.uk/government/publications/life-of-a-company-annual-requirements/life-of-a-company-part-1-accounts
    "Micro-entities do not have to deliver a copy of the directors report or the profit and loss account to Companies House."
    Therefore, as there is no profit and loss account, there is no visibility of either the salary or dividends you took out of the company
    Last edited by 00ec25; 25-02-2018 at 12:02 PM.
    • BookKeepingStuff
    • By BookKeepingStuff 25th Feb 18, 1:52 PM
    • 8 Posts
    • 1 Thanks
    BookKeepingStuff
    • #8
    • 25th Feb 18, 1:52 PM
    • #8
    • 25th Feb 18, 1:52 PM
    before you get too swept up in hysteria, have you ever looked at what "accounts" are filed on the public record at Companies House for "micro" companies, (turnover less than 632,000 and a balance sheet with less than 316,000 on it). Somehow i doubt you have breached either of those


    as mentioned by Pennywise, you file "micro entity" accounts. They are not the same as "small company accounts" - your accountant should know the difference as they came into being in Dec 2013 so even a traditional accountant should have caught up with their existence by now.

    There is no income info on there AT ALL. They can comprise only 2 pages, the cover page with the name and number of the company, and the second page is a balance sheet listing :
    - assets (total, but I doubt you have any)
    - debtors (total amount others owe to the company)
    - creditors (total amounts owed to others by the company, eg: corporation tax)
    - reserves (total of the money you have not yet taken out of the company

    if your nosey neighbour can read anything personal into 4 total numbers without any info as to the make up of each total then good luck to them

    "Micro-entities do not have to deliver a copy of the directors report or the profit and loss account to Companies House."
    Therefore, as there is no profit and loss account, there is no visibility of either the salary or dividends you took out of the company
    Originally posted by 00ec25
    Hi 00ec25,

    I think this seems like my best option and I will mention it to my accountant during our next meeting.

    One question I have is, being as I dont have any assets and havent yet taken money out of the company, would it not be as simple as subtracting creditors from my reserves to deduce the take away?

    Are you familiar with the process suggested by Aquamania about striking off the company? Do you have any thoughts on that?

    Thanks again everyone
    • Aquamania
    • By Aquamania 25th Feb 18, 5:47 PM
    • 1,963 Posts
    • 789 Thanks
    Aquamania
    • #9
    • 25th Feb 18, 5:47 PM
    • #9
    • 25th Feb 18, 5:47 PM
    Hey Aquamania, thank you for your reply

    I am not sure if I understand your guidance though. Do I not need to submit accounts to both CompaniesHouse and HMRC? What is the difference between formally closing down a ltd company in the traditonal way and using the link you provided?

    You also mentioned doing it "now", is there some sort of time limit on this?

    Many thanks,
    BookKeepingStuff
    Originally posted by BookKeepingStuff
    The link I provided you explains how to close down a limited company, and what is expected when you do so.

    There is no other way to close down a limited company - that is the formal way, the traditional way and the only way .

    According to the link, it says:
    Final accounts

    You must send final statutory accounts and a Company Tax Return to HMRC.


    You don't have to file final accounts with Companies House.
    The urgency to close the company exists as you say you have had the company a year; if you delay closing the company down, then Companies House will come after you for your annual accounts as they do for all registered companies.
    • 00ec25
    • By 00ec25 25th Feb 18, 6:59 PM
    • 6,379 Posts
    • 5,888 Thanks
    00ec25
    Hi 00ec25,

    I think this seems like my best option and I will mention it to my accountant during our next meeting.

    One question I have is, being as I dont have any assets and havent yet taken money out of the company, would it not be as simple as subtracting creditors from my reserves to deduce the take away?

    Are you familiar with the process suggested by Aquamania about striking off the company? Do you have any thoughts on that?

    Thanks again everyone
    Originally posted by BookKeepingStuff
    If you don't even understand that you do have assets then why do you think nosey parker is going to make head or tail of a balance sheet? Your assets are the pile of cash in the bank that you say you haven't taken out. Assets 10,000, Creditors 2,000, "Capital" 8,000. Very informative

    Aqua has already answered about striking off if you really want to let the paranoia get to you. But then again you say you are going to liquidate the company anyway so you may as well just do it.
    Last edited by 00ec25; 25-02-2018 at 7:01 PM.
    • Savvy_Sue
    • By Savvy_Sue 25th Feb 18, 10:22 PM
    • 38,481 Posts
    • 35,150 Thanks
    Savvy_Sue
    but whatever you do, make sure you pay HMRC and extract your assets BEFORE you close the company / get it struck off.
    Still knitting!
    Completed: 1 adult cardigan, 3 baby jumpers, 3 shawls, 1 sweat band, 3 pairs baby bootees,
    1 Wise Man Knitivity figure + 1 sheep, 2 pairs socks, 2 hats 2 balaclavas for seamen, 1 balaclava for myself ...
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    • Slinky
    • By Slinky 4th Mar 18, 4:41 PM
    • 5,191 Posts
    • 23,980 Thanks
    Slinky
    If you have been running the company for a year, you have 9 months after year end to file your accounts. Given that your nosy parker found nothing listed, do you really think they are likely to remember to go and look again 9 months after your year end.


    Get your accountant to file the minimum possible filleted accounts as late as they legally can and forget about Mr/Mrs Nosy.
    • seatbeltnoob
    • By seatbeltnoob 4th Mar 18, 4:48 PM
    • 446 Posts
    • 107 Thanks
    seatbeltnoob
    op get an accountant.
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