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advice about letter of complaint to Thomson

We had a pretty poor experience with our Thomson holiday recently and am going to complain (and it will have to be via letter as their online form only takes 5000 characters and I have a LOT to say :mad: )
I was just wondering if anyone has any experience with this sort of thing and whether its even worth it

FYI, this is the letter I'm planning to send:

I recently returned from my honeymoon in Majorca and while overall the holiday was very pleasurable I was incredibly disappointed with our initial experiences.
On arrival at Palma we were shepherded onto a bus and given a letter. The letter explained that due to an iron man event on the island our transfer would not be able to take us to our hotel, but that we would be taken to a hotel in the centre of the city where we could wait until the roads reopened, no timescales were given and after some discussion we were told that a bus would collect us as soon as the road reopened.
On arrival at Club mac, our names and destinations were taken and we were informed that we wouldn't be allowed into the hotel complex itself, and we would instead be required to stand at the side of the road, while they sorted buses, again no further details were given. No water or seating was provided even though there were children and older people, and all of the bars nearby were full. In addition we were charged to use the toilet in a nearby hotel. It beggars belief that an ANNUAL (!) event would be allowed to cause so much disruption with zero forward planning on the part of Thomson. The woman who seemed to be in charge was adamant that the date for the event had only been released that week so you weren't able to pre-plan, but I find that very hard to believe, especially when there were competitors from all over the world taking part, and indeed a quick search online has allowed me to find out that the 2016 event will take place on the 24th September - I do hope you are able to put something in place before then. How hard can it be to get a local hotel to agree to allowing the extra guests to use their facilities for a few hours?
After waiting for an hour in the midday sun with my pregnant wife, who was getting increasingly upset by the fact that our honeymoon was being ruined, and our 2 year old son who had been awake since 5am and was becoming increasingly overtired, we still hadn't been given any information so I decided to consult the Thomson reps who were attempting to look busy and ignoring the crowd of disgruntled holidaymakers.
I finally managed to corner a rep and ask if there was any further information and whether it would be ok to go to a nearby shop to get some food and water as we were getting increasingly hungry. The person I asked (I believe her name was Claire) said to wait so she could consult the person in charge and she would let me know. I then watched as she walked a few hundred metres along the road, spoke to a blonde woman who appeared to be in charge, then promptly get on a bus and leave seemingly without a second thought.
I then managed to talk to the woman who was seemingly in charge who said that it would be fine for us to go wherever we wanted as the road to our hotel probably wouldn't be open before 15:30, but that we should come back a bit early in case that changed. Why this couldn't have been communicated to people earlier I don't know, as it would have saved a lot of hassle and distress. She did however add, that we would have to take our luggage with us as they were unwilling to take responsibility for them (or anything else it would seem!)
Having managed to get some lunch we returned to the roadside as there seemed to be some movement, and at around 14:30 we were informed that the road was now open and we would be on our way very soon. However, there was absolutely no organisation in how that would be carried out - it ended up being very much loudest complainers first. Having waited a further 30-45 minutes for a bus (and seeing at least three empty buses pass through without stopping!). We were finally told to get on a bus, we put all of our bags on and got on ourselves, only to be told that it was too full, so we would have to get everything off. We were told that there would be another bus in ten to fifteen minutes for us, however nothing came for at least 45 minutes. We finally got on a bus at about 16:30-17:00, and finally got to the hotel at about 17:30-18:00, on arrival we queued up and checked in without laying eyes on anyone from Thomson, even though we had been told that we should complain to the rep as soon as when we get to hotel.
To add insult to injury we later found out that people who arrived after us were transported directly from the airport to the hotel, which was why were left waiting around so long. Why we were taken away from the relative comfort of the airport to the side of the road I can only assume was to give us the illusion of action.
This was probably the worst holiday experience I have been through, and the worst organisation I have had to bear witness to.
I would expect at the very least water, shade and chairs to have been provided in a safe environment. I would also expect regular updates on how long we could expect to be waiting. Finally, I would have expected at least an apology, although throughout the whole day one was not forthcoming, just excuses and idle promises.
In future, I will think very hard before opting for a package holiday as having paid a premium for the peace of mind, the whole experience was so poorly managed that I can't believe it could have been any worse had we arrived with nothing booked and completely unawares of what to expect.

Yours Sincerely,

Comments

  • Stevie_Palimo
    Stevie_Palimo Posts: 3,306 Forumite
    1,000 Posts Combo Breaker
    It needs condensing to a letter that is just listing the points only and not repeating them as it will be looked and acted upon far quicker with a letter that is shorter.
  • photome
    photome Posts: 16,645 Forumite
    Part of the Furniture 10,000 Posts Name Dropper Bake Off Boss!
    As stevie says it needs to be much much shorter.

    I got bored reading it before the end of the VERY long first paragraph which makes it very hard to read

    Dont take it the wrong way but that is exactly how someone will feel at Thomsons and they will miss the key points (if there are any)

    Highlight any real issues and tell them what you want them to do about it
  • Voyager2002
    Voyager2002 Posts: 16,172 Forumite
    Part of the Furniture 10,000 Posts Name Dropper Combo Breaker
    Find a way to express the main points in 5000 characters and use the on-line form. The limit is there for a reason: that is all that they will read.
  • tomtontom
    tomtontom Posts: 7,929 Forumite
    "We arrived in Majorca during the annual Iron Man event and were made aware that due to road closures we were unable to transfer to our hotel. We were given little further information for x hours, at which point we were eventually transferred to the hotel. The rest of the holiday was very nice/ super/ full of exhausted Iron Men.

    We understand the event was outside of your control, but it would have been helpful to make arrangements for somewhere for us to wait, or at least to leave our luggage, during the delay."

    Less than 5000 letters ;)
  • AlexMac
    AlexMac Posts: 3,063 Forumite
    Part of the Furniture 1,000 Posts Name Dropper Combo Breaker
    edited 7 October 2015 at 12:05PM
    Agree- do a concise online version, referring to the letter following in the post and tell 'em exactly what monetary value you put on your loss/disappointment, and what remedy you expect (apology? Refund (if so how much) or credit against future hol...?)

    And if that doesn’t work, email their MD David Burling (from ceoemail -dot - com, a great website
    david.burling@thomson.co.uk
    at Tui Travel House, Crawley Business Quarter, Fleming Way Crawley, West Sussex, RH10 9QL

    In fact, you could also copy him withyour 1st letter for info an to let 'em know you won't go away?

    Re your letter; Some of the stuff you say is too good to lose, but I agree yours is too long, so here's a quick sub-edit- fill the gaps and bracketed Queries

    DRAFT

    I’m complaining about transfer delays at the start of our recent holiday at (detail, ref, etc
    • We were only advised on arrival at the airport at XX am of transfer delays due to an iron man event - no timescales given
    • We were bussed not to another hotel, but to a holding area where I, my pregnant wife and child, awake since 5am, were kept waiting in the sun at the side of the road, without water, shade or seating. We were even charged to use the toilet in a nearby hotel
    • This hassle and distress was aggravated by a lack of info despite repeated appeals to Thomson reps who failed to help- one even walked off and left on a bus after saying she’d help.
    • We were eventually told (at XX time) of a likely transfer at15:30, permitted to go for lunch (and to find our own bar or restaurant at at our own cost?) but to take our luggage with us and return early.
    • We returned at around 14:30 and informed we would be on our way very soon but shambolic organisation when buses arrived meant other loudest complainers got on the first ones. After 30-45 minutes, and after seeing at least three empty (Thompson?) buses pass, we loaded our bags on and got on; only to be told that it was too full. We had to get everything off and await another bus promised “in ten to fifteen minutes”.
    • We finally got on a bus at about 16:30-17:00, and got to the hotel at about 17:30-18:00, (XX hours after landing). There were no Thomson reps present, even though we had been told previously that we should complain to the rep at the hotel. We later found out that people who arrived after us were transported directly from the airport.
    This was our worst ever holiday experience, and the worst organised response to a problem. I would expect at the very least a safe environment, with water, shade, chirs and regular updates on how long we could expect to be waiting. Finally, I would have expected at least an apology, although none was forthcoming.
    The subsequent holiday – our honeymoon – was good, but spoiled by this initial hassle and trauma. I suggest you apologise refund us (??25%) of the total holiday cost. If this is not agreed, please advise me of your second stage complaints procedure and which travel industry regulator or trade body I should appeal to.
    I am copying this letter for information to your MD David Burling as I think it raises fundamental issues of how you treat your customers.
    Yours Sincerely,


    Its worth being persistent- I once got a ton back for the boy after we complained that he'd booked on a lad's 18-30 hol, but got accomodated in a family block- our complaint was that he and his drunnken mates annoyed the families and so, were made to feel humiliated for doing what it said on the tin!
  • Thanks so much for your advice guys n gals, will have a bit of a rewrite and get it sent off ASAP
  • Moto2
    Moto2 Posts: 2,206 Forumite
    You only have to lose 300 characters/spaces off your initial draft
    Change is inevitable, except from a vending machine.
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