Part-time holiday entitlement

london_1984

Hi all,

Just started my new role and have never done part time before! Looking for some assistant with working out holiday.  

I work 22.5 hours a week. 9-3pm with a 20 minute break unpaid. 

Full time allowance is 25 days and you get bank holidays on top. 

Would my leave be worked out in hours or day?  Do I get 15 days? 

General_Grant

london_1984 said:

Hi all,

Just started my new role and have never done part time before! Looking for some assistant with working out holiday.  

I work 22.5 hours a week. 9-3pm with a 20 minute break unpaid. 

Full time allowance is 25 days and you get bank holidays on top. 

Would my leave be worked out in hours or day?  Do I get 15 days? 

If all your working days are the same length, then you can work it out in days (the length of your days) and, if appropriate, convert the days into hours. 

Are you working 4 days a week?  If so if the full-time people (working 5 or more days a week) get 33 (25 +8) days holiday then you would get 26.4 days (33/5 x 4). 

london_1984

I work 9-3 each day and it equates to 22.5 hours a week over 4 days 

General_Grant

Just to be clear -
You originally asked whether your entitlement would be 15 days.
I don't know where that figure came from.

Depending on which day of the week you do not normally work and when Christmas falls, the Bank Holidays may make up a higher or lower proportion of your holiday entitlement than they do for a full-time (5 days a week) person.   But you do need to look at their total allowance in days and work out your total entitlement from that.  

Pro rata to the 33 days, you are entitled to 26.4 days.  Even though normal rounding for decimals would reduce that to 26, that cannot be done with holidays (to treat part-timers no less favourably than full-time people).  So, if they wished, they could increase your entitlement to 26.5 or 27 days.

ryan7

You're entitled to 20 day a/l plus pro rata stats.
Find out if your employer will round up or down the 0.4 day. They may give it to you as a half day. Assuming they do and you must take all stats then you would use 1.5 days of your holiday allocation leaving you with 18.5 days. 

MalMonroe

You should have, or should be receiving, a contract of employment which should explain everything quite clearly.

What are the full time hours per week? You can't really start to work out your pro-rata hours until you know what they are. 

There's some really comprehensive information on this Acas page, just scroll down to the section headed 'part time'.  https://www.acas.org.uk/checking-holiday-entitlement 

TELLIT01

Many organisations use hours rather than days to calculate leave entitlement for part time workers, although the entitlement is still the same whichever method is used.  Somebody reducing their hours/days by 20% is entitled to 20% less annual leave than a full time worker.

jobbingmusician

It's very simple to work out the basic holiday allowance.  You've said that full timers get 25 days, which is 5 weeks.  You get 5 weeks as well - it's just that your weeks are shorter!  Worked out in hours you get 5 x your 22.5 hours.

Bank holidays are a little more complicated.  The sum is 22.5/number of hours a fulltimer works x number of bank holidays (usually 8 per year).  As you haven't told us the full time hours, no-one can work this out for you.

General_Grant

ryan7 said:

You're entitled to 20 day a/l plus pro rata stats.
Find out if your employer will round up or down the 0.4 day. They may give it to you as a half day. Assuming they do and you must take all stats then you would use 1.5 days of your holiday allocation leaving you with 18.5 days. 

The calculation is done by totalling the full-time entitlement of 25 plus 8 bank holidays and pro rating that total.  It is not a question of pro rating the two elements individually.   For example, if the OP always worked on a Mondy (when most bank holidays fall - and Christmas and NYD may also be Mondays) and the workplace closes on all BHs then it is not possible to pro rate them - the OP would have to attend work when they cannot.

As I've already said, they cannot round down a holiday entitlement.

General_Grant

jobbingmusician said:

It's very simple to work out the basic holiday allowance.  You've said that full timers get 25 days, which is 5 weeks.  You get 5 weeks as well - it's just that your weeks are shorter!  Worked out in hours you get 5 x your 22.5 hours.

Bank holidays are a little more complicated.  The sum is 22.5/number of hours a fulltimer works x number of bank holidays (usually 8 per year).  As you haven't told us the full time hours, no-one can work this out for you.

There is no need to calculate in hours as the OP's days are all the same length.  

There is no need to calculate the BHs as, if the organisation closes on all the BHs, the OP has to take those off too - it means there is less choice on taking the other holidays.

jobbingmusician

Yes, you would be right about the BH if the OP worked a 4 day week like full time workers.  But they don't. They work 4 days a week.  So they are entitled to 6.4 days of bank holidays (which legally has to be rounded up to 6.5 days).  And it can happen that the vast majority of BH fall on a Monday.  Does a PT worker who works Tue-Fri lose their entitlement?  Obviously not.  So it is important to calculate BH entitlement, how many are used 'automatically' by PT workers because the business is closed, and how many need to be taken on other days as applicable.


It is also worth knowing how many hours of (non BH) holiday you have, in case you ever want (and are allowed) to take a few hours off rather than a whole day.