Verbal resignation

caryn14

An employee of mine in my small business has verbally resigned and despite repeated request by myself to submit formally in writing, still hasn't done so some 4 weeks later.
Does anyone know, or can point me towards the correct information, if I can formalise this in writing myself, giving them a period of time in which to respond, before their employment will cease?
Although their is no animosity behind the reason for their resignation, I don't want to do the wrong thing.

Thanks

Takeaway_Addict

caryn14 wrote: »

An employee of mine in my small business has verbally resigned and despite repeated request by myself to submit formally in writing, still hasn't done so some 4 weeks later.
Does anyone know, or can point me towards the correct information, if I can formalise this in writing myself, giving them a period of time in which to respond, before their employment will cease?
Although their is no animosity behind the reason for their resignation, I don't want to do the wrong thing.

Thanks

Have they given you an actual leaving date?

If so just write the letter confirming their leaving date as per their verbal request and ask them to sign it there and then.

How long have they worked there?

Les79

What was their notice period as per the contract? And as per their verbal resignation?

Seems a bit odd that you either haven't:

- Parted ways as of now (unless they have a 4+ week notice period)

- Sent them a confirmation email/letter to "accept" their resignation 4 weeks ago.

Also, what intentions does the employee have at this stage? Have they potentially made an off-the-cuff remark 4 weeks ago and retracted it?

DigitalSheppard

Is there a way you can get their resignation in writing?

Many jobs ago, when someone verbally resigned to me in a retail environment, I quickly got some till roll - wrote down their notice, last day of employment, and got them to sign it. Then I typed up the information - printed it out and stapled the till roll to the document.

You could also hold an 'exit interview' to discuss the reasons why they are moving on. That might be the opportunity to get something down in writing.

nicechap

caryn14 wrote: »

An employee of mine in my small business has verbally resigned and despite repeated request by myself to submit formally in writing, still hasn't done so some 4 weeks later.
Does anyone know, or can point me towards the correct information, if I can formalise this in writing myself, giving them a period of time in which to respond, before their employment will cease?
Although their is no animosity behind the reason for their resignation, I don't want to do the wrong thing.

Thanks

Unless I've misunderstood things, you are the boss/ manager?

So as advised above, sit the person down and confirm what they said and how much notice they've given/ are required to give and then tell them their finish date (include unused annual leave too). Minute the minute giving them the opportunity to clarify/ correct any points.

Alternatively, give them their contractual notice (including unused annual leave).

Organise a leaving do.

KatrinaWaves

Have they continued to come into work? maybe its implied but just checking!

Comms69

DigitalSheppard wrote: »

Is there a way you can get their resignation in writing?

Many jobs ago, when someone verbally resigned to me in a retail environment, I quickly got some till roll - wrote down their notice, last day of employment, and got them to sign it. Then I typed up the information - printed it out and stapled the till roll to the document.

You could also hold an 'exit interview' to discuss the reasons why they are moving on. That might be the opportunity to get something down in writing.

Just curious, had they refused to sign it, what would you have done?

JReacher1

Send them an email stating that you accept their verbal resignation and agree that they will be leaving on a set date.

You then have a record that they have resigned, the employee then has the option of replying back to say they haven't resigned or not do anything (in which case it would be good evidence that they agree that they have resigned).

It is weird they won't resign in writing

[Deleted User]

Not a problemo.

Two weeks ago an agency (my employer) at time didn't require anything in writing not a thing. They even kindly carried on getting references and updating me, never seen a p45 arrive so fast either!

I'm sure you'll be fine.

General_Grant

Sounds to me as though the employee has decided they want to leave but doesn't have a job to go to and therefore thinks they can just keep on working until they find something and then probably just walk away without giving timed notice.

TBagpuss

There isn't any requirement for a resignation to bne in writing, so just do a letter to them, reference the conversation and accept their resignation and set out their final date.

e.g.

"further to our conversatipon of [date] when you verbally tendered your resignation, I confirm that in accordaance with you contact, your notice will expire on [date] which will be your last day of employment. "

If you want, you can check how much holiday they have left and can say that you require them to take that during their notice period (which may bring their last day forward).

You can also include in your letter anything else which might be relevant - for instnace, arrangemtns for returning any comapny owned property in their posession.