Expense account

Tugela

Hi - I had an expense account with a company I worked for - and I was working in Egypt. When I left (August 2016) I reconciled all my expenses, and sent to the office (slips and reconciliation) I had cash which amounted to about £150 which I asked would they like me to send it back. I received an email stating "We will summarize the expenses paid and advances taken by you and send to you the final amount you need to remit to our account.
(in this way you do not need to send us the cash you have)"
This was then done and I received an email stating an amount I allegedly owed which I queried and then received this email :
"Attached revised calculation, there is now an amount of EUR 48.51 in favor of XYZ"
This email was dated 2/9/2016 - and this amount owed was paid.


I have now received an email dated 22/11/16 stating
We made an error when we told you the balance was only EUR 48,51 .
We should have asked you to return the various currencies cash money you kept in your possession(as per summary from your email, see bottom of this message)


I still think they have made a mistake and really do not want to get into an argument - so can I refuse to pay this amount?
thanks.

paddyrg

So you still owe them £100-odd? If you ever want a reference, just pay it!

Tugela

No I don't, they made an error in the first place, then I pointed it out, and now they are saying they made an error and their first account was correct (which is was not) i.e. they don't know what they doing! - and No I don't want a reference from them as I resigned after 2 weeks.

Derwent

Have you sent them a reconciliation of what you believe to be the balance ?

Tugela

Yes when I first sent in my reconciliation they did not agree as they had forgotten to take into account my taxi fare......... which they then did and agreed with my recon and all my slips which were attached - therefore I paid the amount I owed and was thanked for it - and that was the end of it - until now they decided they made a mistake!

sangie595

Did you have the various cash currencies mentioned in the email? Did you return them? If you had money that belonged to them, and you returned it then you don't owe them anything. If you had money and didn't return it, then you should have done and you owe then that money.

So, it seems rather simple. Where is the cash that they refer to?

Tugela

Ok the cash I offered to return - they declined and said We will summarize the expenses paid and advances taken by you and send to you the final amount you need to remit to our account.
(in this way you do not need to send us the cash you have)"
i.e. I took into account the cash I held in the reconciliation


Basically what I am asking is......... if they agreed that my reconciliation was correct (which it was) should I bother getting into an argument with them, or just ignore them? I dont have time to explain over and over again to them where their
mistake is!

sangie595

It entirely depends on whether you have time to deal with things if they take you to court or send debt collectors around. If you do, then don't bother to sort it out with them.