Pay slips

Rosiesw

My employer charges £1.75 per week to email me my wage slip, it is classed as an admin fee. They used to be posted to me and the same charge was in place. It is not in my employees hand book and I feel it is unfair. What I really want to know is whether this is legal? I have worked for them for three years. Thanks

TELLIT01

Are you not able to access a system to print the payslip for yourself? It certainly doesn't sound right that your employer is charging to provide one. I would have thought, but don't know it as fact, that an employer had a legal obligation to provide a payslip.

engineer_amy

From this site https://www.gov.uk/payslips

"Apart from any legal deductions like tax or National Insurance, employers can’t make any deductions from wages unless either:

• they’re in the employment contract
• the employee has said in writing that they accept the deduction before it’s made"

Although it could be argued that by you not making an issue of this deduction for the past 3 years, you have accepted it. You could request a copy of the contract/handbook and ask them to highlight where they have informed you of this charge.

engineer_amy

TELLIT01 wrote: »

Are you not able to access a system to print the payslip for yourself? It certainly doesn't sound right that your employer is charging to provide one. I would have thought, but don't know it as fact, that an employer had a legal obligation to provide a payslip.

Yes its a legal requirement or them to provide an itemised pay statement, on or before the date of payment. There has been some debate previously about the legality/validity of online payslips, but as long as the employee has access to a payslip, whether it be paper or electronic then it is legal.


OP do you work in the same building as the payroll department? If so, you could ask if you could pick it up in person for free?

teffers

!!!!, so the employer is taxing each employee up to £91 a year ?

Every day I see stuff on here that makes my heart sink.

Start charging your employer for dirt removal everyday, a 'shower' admin charge.

Any employer ripping off their staff like this isn't recouping their legitimate costs, it's a cash earner.

Rosiesw

Thanks for reply. I don't even print them off, they say the admin charge is for sending the actual email. They are all kept on my email account incase I ever need to print them.

TELLIT01

Rosiesw, my question wasn't about whether you print the e-mail version you receive. I was asking if there is any way you can access the payslips at work and print it yourself without incurring any charge?

engineer_amy

Rosie, is it your work email they send them to? If so, have a back up by forwarding to your personal email. Should you be off work and need to access any historic payslips, you will be able to do it if you have a copy, or if you stop working there etc.

Mersey_2

By email? That's ridiculous. There's no cost. If it was by post they might arguably get away with £1 but even then I'd say it's an employer's/HR's admin cost.

nearlyrich

I think it's a bit cheeky to charge at all, I have worked remotely for the last 15 years and none of my employers have charged to send my pay slip by post. As it's weekly it soon mounts up, does it take you beloe NMW?

moneysaver242

Do you have ANY option to access these yourself?
I can understand (but not agree with!) the need for an admin charge if they have to some additional work, but this is totally unacceptable if you have no way of accessing these without a charge!
What if you didn't want one for a month, would they stop it?!

Contact your union rep, if you have one.
If not, I'd contact ACAS for some advise.
£1.75 might not seem like much, but if they're taking that from everyone, every pay period it will add up.