Calculating Staff Member Holiday Entitlement

Keith

Employee is part time 3 days per week. 1 week per month they work 4 days.

Please would someone confirm that I calculate the holiday entitlement on the usual 3 days per week and disregard the extra day? Or is there a complex calculation I'm missing.

Thanks

LittleVoice

Keith wrote: »

Employee is part time 3 days per week. 1 week per month they work 4 days.

Please would someone confirm that I calculate the holiday entitlement on the usual 3 days per week and disregard the extra day? Or is there a complex calculation I'm missing.

Thanks

If the 3 days and 4 days are contractual for that employee, you can work out on an annual basis for days worked compared with someone working 5 days a week.

Does a 5-day a week employee receive paid leave of 28 days a year (including any bank holidays) - the minimum allowed by law - or do they receive more?

Keith

No, 5 day a week get 25 + bank holidays.

The employee is contracted to work the extra day, one week per month.

Savvy_Sue

Keith wrote: »

No, 5 day a week get 25 + bank holidays.

The employee is contracted to work the extra day, one week per month.

If it's contractual, you'd better not ignore it, that would be quite wrong.

I'd probably work out their entitlement as 3/5ths of 25 + 8, then add on 1/12th of 1/5th of 25+8.

So that's 19.8 days plus .55 days, note that you can't round down so I'd call it 21 days.

paddedjohn

Or calculate her holiday in hours by multiplying her total hours worked by 13.78 %.

Keith

Savvy_Sue wrote: »

If it's contractual, you'd better not ignore it, that would be quite wrong.

I'd probably work out their entitlement as 3/5ths of 25 + 8, then add on 1/12th of 1/5th of 25+8.

So that's 19.8 days plus .55 days, note that you can't round down so I'd call it 21 days.

I read that the HE should be calculated on their usual working days so to me I took that to be 3 days. Last year, she was given 15 days plus all bank holidays. But has queried it today as I took over late last year.

With your calculation we're being generous

Southend1

Keith wrote: »

Employee is part time 3 days per week. 1 week per month they work 4 days.

Please would someone confirm that I calculate the holiday entitlement on the usual 3 days per week and disregard the extra day? Or is there a complex calculation I'm missing.

Thanks

Her usual working days are not only the 3 days, so you should include the extra day a month as part of the calculations.

theoretica

Keith wrote: »

I read that the HE should be calculated on their usual working days so to me I took that to be 3 days. Last year, she was given 15 days plus all bank holidays. But has queried it today as I took over late last year.

With your calculation we're being generous

She 'usually works' four days for one week a month, so the more complicated calculation is necessary.

Are you giving her all bank holidays or only all bank holidays which fall on days she would normally work? If, for instance, she doesn't work Mondays there can be a big difference.

Red*Dragonfly

every part-time job I've had, I've had the same number of days holiday as everyone else. But regardless of how many days I usually work one holiday day would be paid at 1/5 contracted hours. (even Saturday staff that work 5 hour contract get 25 days, but have to take 5 days holiday to get the same as 5 hours pay)


assuming this person works 9 - 5 (with 1 hour lunch) that's 21 hours for three weeks then 28 hours one week.
so 81 hours over 4 weeks
averaging 20.25 per week.
so one day holiday is paid at 4.05 hours. so to get the usual amount of pay for one week, 5 days would need to be taken not 3 or 4. If the person only wants 1 day holiday then you would have to do the maths to work out how many days should be booked. (one job I had said that I could only book holidays in blocks of 5 days, I don't know if this was legal or not)

also if this person gets paid bank holidays then on that week they would only have to work 4/5 of average hours, because they are already paid 1/5.

but this should be in your contract of employment or company policies and procedures.

paddedjohn

Over 4 weeks your employee works 13 days, that's an average of 3.25 days per week. The holidays for a full timer works out at 6.3 weeks so this employee is entitled to 6.3wks x 3.25days so a total of 20.475 days which can be rounded up but not down.

KiKi

Keith wrote: »

No, 5 day a week get 25 + bank holidays.

The employee is contracted to work the extra day, one week per month.

Savvy Sue is quite correct, although you think she's being generous... (ETA: so is PJ, but we cross-posted!)

You work out part-timers on pro-rata basis for all paid leave, rather than AL plus BHs (adding BHs doesn't work lawfully with part timers).

In your case, FTers get 33 days' paid leave a year.

Your PT person therefore gets:
19.8 days paid leave for the regular 3 days a week
0.5 days paid leave for the 1 additional day per month

Total days' paid leave per year: 20.3 - you would round this up to 20.5 or 21.


What this means is:
* When the employee's working day falls on a BH, that day is paid for, but not worked, and it comes out of their leave
* When a BH occurs on a day that the employee isn't working, nothing happens

You cannot give them AL pro ratad then just the BHs that they work - that would either advantage or disadvantage them depending on which days of the week they work. Hence it has to be 20.5 or 21.

HTH
KiKi