Mileage Claim with a slight difference

moneymoron1

Hello,

Hopefully someone can help me with this....

From June 2012 to May 2012 i did a lot of miles in my own personal car travelling to various work locations working shifts.

During this time i stayed in a hotel (paid for by work) and travelled to work and from work from the hotel.

I estimate that i travelled anything up to 20000 miles during this period, i have all of my rosters with the shifts and locations i worked during this period.

My questions are, can i claim mileage allowance from the hotel to the place of work, i estimate that the hotel to work was anything up to 20 miles each way, but from home to work was 100 miles each way.

I would be looking at claiming once a week the 100 miles from home to work and work to home, and the days in between from the hotel to work. Is this possible?

Also, what effect does this have with regards to car insurance?

Regards

mm1

System

I would be looking at claiming once a week the 100 miles from home to work and work to home, and the days in between from the hotel to work. Is this possible?

Yes, that is what you should be claiming.

However, I speak as a contractor. If you are an employee things might be subtly different.

You MUST have business use to claim business mileage. It should be Class 1 if you are not carrying goods

Savvy_Sue

moneymoron1 wrote: »

Also, what effect does this have with regards to car insurance?

!!!!!! wrote: »

You MUST have business use to claim business mileage. It should be Class 1 if you are not carrying goods

Just to make this a bit clearer, moneymoron, you should speak to your insurer and check that your insurance covers what you are doing, especially check how many miles you 'declared' to them and make sure you're not exceeding that. (We do a fairly low mileage each year, and I'm always conscious that if we rack it up all of a sudden we'd need to inform the insurers.)

moneymoron1

Thanks for your responses, i dont think my insurance had business use so i think this puts and end to me looking to claim mileage

ILW

moneymoron1 wrote: »

Thanks for your responses, i dont think my insurance had business use so i think this puts and end to me looking to claim mileage

The two are not directly connected. I have never heard of HMRC checking on car insurance status following a mileage claim.

moneymoron1

ILW wrote: »

The two are not directly connected. I have never heard of HMRC checking on car insurance status following a mileage claim.

Thanks,

So if i was to claim, what are the basics i need to know in terms of amount of mileage (is there a maximum), what i can claim for, etc

ILoveChocolate

Hello

HMRC website might be worth looking at I dont know much about this but this might help lots of other info on their website.

http://www.hmrc.gov.uk/mileage/employee-factsheet.pdf

Hope you get something back a lot of mileage;)

00ec25

There are some things you need to confirm before accurate advice can be given

1. Are you an employee or are you self employed

2. If you are an employee then what does your contract of employment state as your permanent place of employment (what is your normal place of work?)

3. Were these locations that you worked at “temporary” places of employment or does your shift pattern mean that you regularly work at the same range of sites throughout the year

The above questions are required to establish what is classed as your normal commute to work as you will not get tax relief for that. Until you clarify these there is no point discussing what you can or can’t claim


As for insurance then it has no impact on whether you can or cannot claim mileage but unless you have already told your insurance company about your travel patterns and the fact they are work related it almost certainly means you have not disclosed a “material fact“ and therefore the insurance may (I say may not will) be invalid if you ever have a claim. In my experience as someone who does travel to multiple sites, insurancne cover for commuting is to one place of employment, as soon as you start visiting multiple places then you need class 1 business cover even if you regard it as your commute to work

moneymoron1

00ec25 - Thanks for your post, hope this clears up your questions.

I am an employee not self employed.

My normal place of work was location A

Throughout the time i worked various location my normal place of work remained as location A and i was effectively seconded to work multiple locations (all be it not an official secondment)

Location A was 95 miles from my house, i normally got the train to this location, only used the car a couple of times.

Location B was 90 miles from home, around 20 miles from my normal place of work.

Similar situation with locations B, C and D.

The distance from the hotel ranged from about 5 miles to 15-20 miles.

On some days i worked half of a shift at Location B, and the other half at Location C.

Thanks for your help

mm1

moneymoron1

Would this be possible 00ec25?

00ec25

the HMRC rules are more complex where there are a pattern multiple locations. If you spend less than 24 months at the alternative location it is a temporary workplace if A remains your regular workplace but that is far from clear as its subject to a load of extra definitions...
http://www.hmrc.gov.uk/manuals/eimanual/eim32055.htm
http://www.hmrc.gov.uk/manuals/eimanual/EIM32065.htm

However, in simple terms, if you are expected to spend more than 24 months at each site then the test becomes one of how much time you spend at each. If MORE than 40% of your time at any single one then you cannot claim for that one

to see how that applies to you please work through the various definitions on the links within the above pages which define regular, temporary , duration and purpose. There are examples to help but also a lot of sub pages you must read through to fully understand all the possible options...

40% rule here
http://www.hmrc.gov.uk/manuals/eimanual/EIM32080.htm

Please especially note the condition "This rule is modified where the employee works at a succession of workplaces but the change of workplace has no substantial effect on the employee's journey to work" and also the "area" rule if your "secondment" is likely to continue ...

post back and lets see if we agree with your conclusion

remember its 45ppm for the first 10,000 miles only, then 25ppm for remainder wef April 2011