How do you work out annual leave, pro rata?

kingfisherblue

Apologies, I know that this question has been asked many times before. I just can't get my head around it though.

My daughter has started work, employed on a contract for 24 hours a week. She gets some overtime, but I know that is not included in AL calculations.

Most staff are on 19.5 hours a week contracts, but according to the staff handbook, full time is 37 hours a week (there is no one at her branch on this though). Shifts vary in length, so I think annual leave would be better calculated in hours. There are no paid tea breaks and the one hour break is unpaid (on those shifts that she works more than six hours). Her shift pattern is to be 7am-2pm, with one hour unpaid break, four days a week, but at the moment is less structured due to business needs. She is happy with this, even though her shifts sometimes change just a few days beforehand. The employer pays a decent rate of pay, offers free training, and tries to give her shifts that allow her to continue with voluntary work that she enjoys on a weekly basis. Most of all, she is happy there.

She works bank holidays, including Christmas Day, if it falls within her shift pattern. She knows that there is no entitlement to BHs off.

The holiday year is April 1st to March 31st. She started work on April 1st 2012.

How do I work out her AL?

Thanks to anyone who can explain it to me.

Jarndyce

You don't work out her entitlement, her employer does. She should receive a statement of terms and conditions within two months of starting work which should tell her how much leave she has.

Otherwise, 24/37 x 28* = 18 days

*28 days being the statutory minimum which can include bank holidays

paddedjohn

How many days per week does she work? If she works 4 days she is entitled to 4/5ths of full timer.The easiest way to work it out is to do it in hours so assuming she gets the minimum 5.6 weeks per year multiply her hours by 12.07%, this is the best way for varied shifts.

paddedjohn

Jarndyce wrote: »

You don't work out her entitlement, her employer does. She should receive a statement of terms and conditions within two months of starting work which should tell her how much leave she has.

Otherwise, 24/37 x 28* = 18 days

*28 days being the statutory minimum which can include bank holidays

You can't calculat hols like this, if the employee works 24 hrs per week over 4 days then they get 4/5ths the leave not 2/3rds.
Someone can work 24 hrs over 5 days and would be entitled to a minimum of 28 days, you can't just break it down to 8 hr blocks

Jarndyce

paddedjohn wrote: »

You can't calculat hols like this, if the employee works 24 hrs per week over 4 days then they get 4/5ths the leave not 2/3rds.
Someone can work 24 hrs over 5 days and would be entitled to a minimum of 28 days, you can't just break it down to 8 hr blocks

Yes you're right of course. If they do not work a straightforward number of full days then the allowance should be calculated in hours as you suggest.

KiKi

Well, the days / hours issue depends on - as I think Jarndyce was saying(?) - whether or not someone works the same hours pattern every day. If they do, then it should be calculated in days.

If they work a different shift pattern, then it should be calculated in hours.

Even if it *is* calculated in hours, that's fine - as long as it's understood that for the OP's daughter, 6 hours = a day. (Or 5 hours, or 3 hours - whatever a 'day' is to that person.)


KiKi

kingfisherblue

Thanks everyone. I know the employer workjs out the AL, but when my daughter receives this information, we'd like to make sure it is correct.

She will be working four days a week, 7am-2pm with one hour unpaid break, but at the moment, she is working different length shifts and either four or five days a week, which is why I said I think her AL should be worked out in hours. Shifts can be anything from 3-7 hours and she gets an hour break for the seven hour shifts (break is in the middle).

So if I have this right, and my daughter works 24 hours a week (before overtime):

24x12.07%= 139 hours?

have I worked it out incorrectly? That would be about 19 days if shifts are seven hours, or 23 days if shifts are six hours (she's moving to seven hour shifts but one hour is unpaid break - it's only the first three months that she is on variable shift lengths)

getmore4less

% means /100

[STRIKE]24 * 0.1207 * 52 =150.63hrs[/STRIKE].

you only work 46.4 weeks

24 * 0.1207 * 46.4 = 134.4

kingfisherblue

I know what % means, but I didn't multiply by 52. I tried it on three different calculators and got three different answers! maths has never been my strong subject........

but thank you for working it out for me.

princessdon

Hmm - The way my PT AL is calculated makes it 136 hours?

24/37 * 28 * 7.5 = 136.22 ???

getmore4less

getmore4less wrote: »

% means /100

[STRIKE]24 * 0.1207 * 52 =150.63hrs[/STRIKE].

woops you only work 46.4 weeks

24* 0.1207 * 46.4 =134.4