** Any HR members out there who can help me calculate PT annual leave?**

CharleneUK

Hi all, I'm returning to work shortly and just want to double check that HR have my correct annual leave entitlement.

If anyone is able to help I'd be so grateful!

I return to work part time on the 28th May 2012, working 14 hours per week. I am at the maximum full time equivalent entitlement of 35 days per year. There are also 7 more bank holidays remaining and we have 2 discretionary days during the Christmas period.

Thanks in advance if anyone can help!
xx

jayII

As I understand it: add the total leave days together. This will give the leave entitlement of a full time employee at your workplace.

Then divide this by the weekly hours a full time employee works (at my place it's 37.5 hours) and multiply the result by 14 (your hours).

For example, 44/37.5 x 14 = your annual number of leave days.

Finally, (if applicable) subtract any bank holidays you will automatically get as part of your normal working hours. (This will not be relevant if you never work Fridays or Mondays.)

anamenottaken

jayII wrote: »

As I understand it: add the total leave days together. This will give the leave entitlement of a full time employee at your workplace.

Then divide this by the weekly hours a full time employee works (at my place it's 37.5 hours) and multiply the result by 14 (your hours).

For example, 44/37.5 x 14 = your annual number of leave days.

Finally, (if applicable) subtract any bank holidays you will automatically get as part of your normal working hours. (This will not be relevant if you never work Fridays or Mondays.)

Remember that this year there is a holiday for the Queen's Jubilee on a Tuesday and Christmas/Boxing Day/New Year can fall on days other than a Monday or Friday - as they do this year (eg 1 January 2012 is a Tuesday and is "this year" for a holiday year starting April 2012).

getmore4less

There are 2 calculations

full year entitlement and the rest of current year.

What days are the 14 hours spread over?
What are full time hours?
What is the holiday year?
What holidays have you taken?

If you have been off for maternity or sick do you have any accrued untaken holidays to carry forward.

CharleneUK

Hi there! Thanks for all the replies so far


What days are the 14 hours spread over? Monday and Tuesday
What are full time hours? 35
What is the holiday year? 1st April - 31st March.
What holidays have you taken? I am currently on Annual leave now, as my maternity ended on the 25th March and I had lots of annual leave to take, so my annual leave for the previous year has been taken, and any bank holidays up till my return will have been taken as well. I have two calculations, one accrued from the 25th March to the 28th May, based on my full time hours, and then another from the 28th May to 31st March 2013 based on when my part time hours begin.

Thanks!!

ETA: Sorry, my annual leave is 30 per year (full time)

getmore4less wrote: »

There are 2 calculations

full year entitlement and the rest of current year.

What days are the 14 hours spread over?
What are full time hours?
What is the holiday year?
What holidays have you taken?

If you have been off for maternity or sick do you have any accrued untaken holidays to carry forward.

jobbingmusician

You work 2/5 of a full time week, so all your entitlements are 2/5 of the full timers.

Do you seriously mean that your full timers get 35 days a year PLUS bank holidays? (lucky sods if so!) And plus another extra 2 days at Christmas? :eek:

The only thing which might not be calculated pro rata is the discretionary 2 days at Christmas.

In any case, your best way forward is to calculate what the full timers get INCLUDING BHs, then divide this by 5 and multiply it by 2. Then take off the days this year when the company is shut for a bank hol and you are scheduled to work - the remainder is yours to do what you will with.

CharleneUK

Super, thanks a lot! I made a mistake, the leave is 30 days per year! LOL, but yes, a pretty good deal if you ask me.

Thanks for all your help! Much appreciated.

For anyone who is interested, work have given me:

5 days (1st April - 27th May) - 35 hours and
76 hours from (28th May - 31st March) totalling 111 hours. So I'll do the calculations above and see if it tallies.

Thanks again!

Kynthia

At my place the part time annual leave hours includes an allocation towards bank holidays and then you have to use them to take the bank holidays as annual leave at the standard number of working hours.

For example, if a member of staff works a 4 hours a day over three days a week they get X hours of annual leave. Normal full time workers are contracted for 7 hour days. Then on bank holidays full time workers don't need to use any of their annual leave for these but part timers have to take 7 hours off of their allocation for each day instead of the 4 hours if they wanted one of their normal working days off.

Therefore their annual leave hours look alot but they have to take off a standard full day's worth for every bank holiday in the year.

anamenottaken

Kynthia wrote: »

At my place the part time annual leave hours includes an allocation towards bank holidays and then you have to use them to take the bank holidays as annual leave at the standard number of working hours.

For example, if a member of staff works a 4 hours a day over three days a week they get X hours of annual leave. Normal full time workers are contracted for 7 hour days. Then on bank holidays full time workers don't need to use any of their annual leave for these but part timers have to take 7 hours off of their allocation for each day instead of the 4 hours if they wanted one of their normal working days off.

Therefore their annual leave hours look alot but they have to take off a standard full day's worth for every bank holiday in the year.

I see many problems using your employer's method. Fine if every part-time employee works Monday to Friday and is never sick but more complicated that it needs to be for any other part-timer.

[I'm also assuming that when the bank holidays are added to the part-timer's allowance it is at 7 hours per day and that is what is meant by "standard number of working hours".]

getmore4less

CharleneUK wrote: »

Hi there! Thanks for all the replies so far


What days are the 14 hours spread over? Monday and Tuesday
What are full time hours? 35
What is the holiday year? 1st April - 31st March.

That makes it relatively easy, 2/5 of the full time(inc BH) for a full year.
What holidays have you taken? I am currently on Annual leave now, as my maternity ended on the 25th March and I had lots of annual leave to take, so my annual leave for the previous year has been taken, and any bank holidays up till my return will have been taken as well. I have two calculations, one accrued from the 25th March to the 28th May, based on my full time hours, and then another from the 28th May to 31st March 2013 based on when my part time hours begin.

Thanks!!

ETA: Sorry, my annual leave is 30 per year (full time)

so if full time is 30+8BH thats 15.2 days(7hr) a year.

CharleneUK wrote: »

Super, thanks a lot! I made a mistake, the leave is 30 days per year! LOL, but yes, a pretty good deal if you ask me.

Thanks for all your help! Much appreciated.

For anyone who is interested, work have given me:

5 days (1st April - 27th May) - 35 hours and
76 hours from (28th May - 31st March) totalling 111 hours. So I'll do the calculations above and see if it tallies.

Thanks again!

say full time holidays is 38 what happens about the 2 discretionary?

April/May in weeks is 8/52 at full time 5.85 so 5 days is short unless they are not taking days off for the BH.

June/March is 44/52 at 2/5 so 12.86days @ 7 is 90hrs so again short unless they are giving the BH as extras.

you need to get this clarified in detail.

getmore4less

Kynthia wrote: »

At my place the part time annual leave hours includes an allocation towards bank holidays and then you have to use them to take the bank holidays as annual leave at the standard number of working hours.

For example, if a member of staff works a 4 hours a day over three days a week they get X hours of annual leave. Normal full time workers are contracted for 7 hour days. Then on bank holidays full time workers don't need to use any of their annual leave for these but part timers have to take 7 hours off of their allocation for each day instead of the 4 hours if they wanted one of their normal working days off.

Therefore their annual leave hours look alot but they have to take off a standard full day's worth for every bank holiday in the year.

There is insuficient detail to tell if they get this right.
Highly likely there will be an error somewhere.

Taking 7hr when a normal day woud be 4 is an unusual way to do this since they need to pay 7hr for the BH if that number of hours has been taken from the holiday.