Letter to acompany deposit for reception

lisajane8482

Afternoon,

Once again I am seeking advice.

The venue I am booking for our reception requires a letter to be submitted with the deposit in order to book the room.

Only thing is, i'm rubish at writing and have no idea where to begin.:huh:

Any help would be greatly appreceated.

Thanks in advance

minerva_windsong

I'd keep it short and sweet - something like:

Dear [name of wedding coordinator or whoever is organising the wedding from the other end],

We enclose our deposit of [amount] for our wedding reception at [venue] on [date]. Please accept this letter as confirmation of our booking.

Yours faithfully,

[your name] and [your OH's name]

74jax

lisajane8482 wrote: »

Afternoon,

Once again I am seeking advice.

The venue I am booking for our reception requires a letter to be submitted with the deposit in order to book the room.

Only thing is, i'm rubish at writing and have no idea where to begin.:huh:

Any help would be greatly appreceated.

Thanks in advance

I would attach a copy of your Venue Contract to the letter also saying it is the deposit for the venue under the attached contract.

Otherwise things you thought you might be able to change/add etc you might find you can't now do and you've paid the deposit.

lisajane8482

Thank you both, I shall draft my letter now

jojo2004

lisajane8482 wrote: »

Only thing is, i'm rubish at writing and have no idea where to begin.:huh:

Any help would be greatly appreceated.

Spell check?

Agree with the others, write a basic letter, remember to include your address and the date (both of which could be useful if it came to a dispute), and say in the letter that you enclose the contract, and that the deposit is paid under the terms stated in the contract.

I'd also send it registered delivery.

HTH. x

flossy_splodge

lisajane8482 wrote: »

Afternoon,

Once again I am seeking advice.

The venue I am booking for our reception requires a letter to be submitted with the deposit in order to book the room.

Only thing is, i'm rubish at writing and have no idea where to begin.:huh:

Any help would be greatly appreceated.

Thanks in advance

And in the hope that I do not offend you, if you address a letter to someone by name you put 'yours sincerely' at the end, you only use 'yours faithfully' if the letter is addressed to Dear Sir etc.
Good luck.:)

minerva_windsong

flossy_splodge wrote: »

And in the hope that I do not offend you, if you address a letter to someone by name you put 'yours sincerely' at the end, you only use 'yours faithfully' if the letter is addressed to Dear Sir etc.
Good luck.:)

It was me who suggested that, and not offended at all - I was just told that if it's not someone you know then you should sign the letter 'yours faithfully' even if the letter is addressed to the person by name (ie in a covering letter for a job if you've been given a specific contact). But then I'd assume that at this stage the OP would have met the person who's sorting the wedding on behalf of the venue, so 'yours sincerely' is probably right. My apologies.

JimmyTheWig

I'm with flossy_splodge on this one. Use "sincerely" if the letter is addressed to a person by name.

lisajane8482

Thanks everyone, I drafted my letter and took it in.

Apparently it was the most professional letter they had seen.