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  • FIRST POST
    • cookie666
    • By cookie666 13th Sep 19, 4:32 PM
    • 264Posts
    • 2,476Thanks
    cookie666
    Expenses (motor) for charity work
    • #1
    • 13th Sep 19, 4:32 PM
    Expenses (motor) for charity work 13th Sep 19 at 4:32 PM
    We are in the process of reimbursing our volunteers for using their cars to visit people and make drop-offs etc.

    I've seen the form for setting this up and the HMRC guidelines but can't see what I need to ensure that these volunteers are covered for their car insurance. Most policies have Social, domestic, pleasure and commuting to a single place of work, but as it's not work, is this covered? What if the volunteer is retired etc.

    Any pointers would be appreciated.
Page 1
    • Savvy_Sue
    • By Savvy_Sue 13th Sep 19, 6:20 PM
    • 40,148 Posts
    • 37,552 Thanks
    Savvy_Sue
    • #2
    • 13th Sep 19, 6:20 PM
    • #2
    • 13th Sep 19, 6:20 PM
    I'd say NOT covered and each volunteer needs to speak to their insurer about this.

    If there's a charge, wiĺl you reimburse?
    Still knitting!
    Completed: TWO adult cardigans, 3 baby jumpers, 3 shawls, 1 sweat band, 3 pairs baby bootees, 2 sets of handwarmers, 1 Wise Man Knitivity figure + 1 sheep, 2 pairs socks, 3 balaclavas, multiple hats and poppies, 3 peony flowers, 4 butterflies ...
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    • cookie666
    • By cookie666 13th Sep 19, 6:43 PM
    • 264 Posts
    • 2,476 Thanks
    cookie666
    • #3
    • 13th Sep 19, 6:43 PM
    • #3
    • 13th Sep 19, 6:43 PM
    That's what I'd thought Sue, yes we would reimburse.
    • unforeseen
    • By unforeseen 13th Sep 19, 7:50 PM
    • 4,227 Posts
    • 5,651 Thanks
    unforeseen
    • #4
    • 13th Sep 19, 7:50 PM
    • #4
    • 13th Sep 19, 7:50 PM
    I would say that even though it is voluntary then business cover would be needed.

    Charity status is neither here nor there. It is still a business and they are carrying out driving for the business.
    • leylie
    • By leylie 13th Sep 19, 8:10 PM
    • 100 Posts
    • 64 Thanks
    leylie
    • #5
    • 13th Sep 19, 8:10 PM
    • #5
    • 13th Sep 19, 8:10 PM
    I've not heard that any of the Volunteers (from the organisation I'm invovled with) have been charged extra. But it does need to be declared.
    Here's the official guidance: (You can check this reference source through Gov.uk)

    Insurance for volunteer drivers
    If your organisation owns the vehicle being used by a volunteer, it is responsible for arranging insurance.

    If the volunteer owns the vehicle, they are responsible for arranging insurance. They should inform their insurer that they are using it as part of a volunteering role.

    The Association of British Insurerís Volunteer Driving Ė The Motor Insurance Commitment (PDF, 781KB) lists insurance companies that donít charge extra premiums for volunteer driving.

    https://knowhow.ncvo.org.uk/your-team/volunteers-and-your-organisation/insurance-and-volunteers
    Leylie
    • cookie666
    • By cookie666 16th Sep 19, 9:20 AM
    • 264 Posts
    • 2,476 Thanks
    cookie666
    • #6
    • 16th Sep 19, 9:20 AM
    • #6
    • 16th Sep 19, 9:20 AM
    Many thanks for all your help all
    • Katiehound
    • By Katiehound 30th Sep 19, 5:07 PM
    • 4,984 Posts
    • 39,900 Thanks
    Katiehound
    • #7
    • 30th Sep 19, 5:07 PM
    • #7
    • 30th Sep 19, 5:07 PM
    I used to be a volunteer for a national charity, using a car was essential as I was transporting myself & dog! I was paid car expenses (mileage)
    I just told my insurer that I was a volunteer and my insurance covered that.(There was no extra premium.)
    Being polite and pleasant doesn't cost anything!
    If you found my posting helpful please hit the "Thanks" button!
    Many thanks


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