Disclosure information being passed on

altern8_2

Hi all, the company I contract for for as a courier wants to show my disclosure documents to a third party (one of their clients) I have nothing in there to cause a problem but I thought these things were private & confidential? I don't like the idea that anyone who asks them can see all my information.

This is just another thing in along line of issues with them.

Thanks

Horace

Have you asked the courier company why they wish to disclose?

It could be that their client needs to know who is working for them and it is part of their process to enable them to have the right delivery person, it depends on the nature of their business I guess.

alison11

I would think that the fact that you are required to have a disclosure for your job should be enough to satisfy the client but if they really want to see it for whatever reason I would think that you would have to consent to this. If you don't consent I'm not sure if there is a procedure but I would have thought the fact that you have one for working at that specific company should be enough.

tizerbelle

The CRB Code of Practice may be of use to you - any organisation that is registered to request CRB checks has to adhere to this code of conduct at all times. You need to ascertain if your employers are a "registered" or "umbrella" body. Read it thoroughly before you go leaping in though but these bits will be of particular interest

3. MANAGEMENT AND USE OF DISCLOSURE INFORMATION
Registered Bodies must:
1. Have a written policy on the secure handling of Disclosure information which, in the case of Umbrella Bodies, should be made available to their clients;
2. Store Disclosure information securely;
3. Retain Disclosure information, its content or any representation of the same in any format for no longer than is necessary and for a maximum of six months following the recruitment decision unless a dispute is raised or, in exceptional circumstances, where CRB agreement is secured;
4. Ensure that no reproductions of the Disclosure or its content are made, including photocopies or scanned images, unless with the prior agreement of the CRB or as a result of a stipulated requirement relating to the e-channel service;
5. Only share Disclosure information with relevant persons in the course of their specific duties relevant to recruitment and vetting processes;
6. Dispose of Disclosure information in a secure manner;
7. Ensure that Additional Information, including information as to its existence, is not revealed to the Disclosure applicant and is disposed of in the appropriate manner and at the appropriate time;
8. Ensure that they comply with CRB guidance on the portability of Disclosures and their contents

8. OFFENCES
Registered Bodies must note that it is an offence to:
1. Disclose information contained within a Disclosure to any person who is not a member, officer or employee of the Registered Body or, in the case of Umbrella Bodies, their client unless a relevant legal exception applies;
2. Disclose information to any member, officer or employee where it is not related to that employee’s duties;
3. Knowingly make a false statement for the purpose of obtaining, or enabling another person to obtain a Disclosure


So my interpretation on this is that
1. if you have been employed more than 6 months your crb statement should have been destroyed (they are allowed to retain the date of the check and the crb reference number)
2. your employer should explain to their client that it is against the law to disclose the contents of a crb check to anyone outside their organisation and that they are not even allowed to show it to people within their own company who are not involved in the recruitment and vetting procedures.

Jinx

I'm in Scotland where its Disclosure, Basic or Enhanced or PVG. The company I work for asks for sight of the original Enhanced Disclosure before sub-contractors are allowed on site. If they will be regular visitors the company then take up a Disclosure of their own. Edited to add - we dont accept assurances from the persons employer, the original doc is required.

I'm not sure what the issue is OP, do you think the third party are being overly cautious asking the courier they use for confidential documents etc (Im guessing) is a person without criminal convictions etc?

DVardysShadow

Jinx wrote: »

I'm in Scotland where its Disclosure, Basic or Enhanced or PVG. The company I work for asks for sight of the original Enhanced Disclosure before sub-contractors are allowed on site. If they will be regular visitors the company then take up a Disclosure of their own. Edited to add - we dont accept assurances from the persons employer, the original doc is required.

Unless Scots law is very different on this point, it looks like the are breaking the law.

SarEl

In England (don't know about Scotland - I will check it out when I am up there next week!) the"main" employer may be required to disclose for a client - case in point is agencies employing social workers whose client bodies require assurance of CRB, or people with access to banks. If you wnat to refuse you can - they did ask after all. And when you do you won't be allowed on that clients premises. So the point of refusing, since you have nothing to hide, would be...???

Savvy_Sue

Jinx wrote: »

I'm in Scotland where its Disclosure, Basic or Enhanced or PVG. The company I work for asks for sight of the original Enhanced Disclosure before sub-contractors are allowed on site. If they will be regular visitors the company then take up a Disclosure of their own. Edited to add - we dont accept assurances from the persons employer, the original doc is required.

Which original document? The one sent to the employer, which as DVS has said would be a breach unless the law is different in Scotland? Or the one sent to the individual, which again unless the law is different is not necessarily a complete record so not really worth seeing if your company is that paranoid ...

ohreally

SarEl wrote: »

In England (don't know about Scotland - I will check it out when I am up there next week!)

Where are you heading?