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  • FIRST POST
    • chigstoke
    • By chigstoke 16th Jul 17, 12:13 PM
    • 4Posts
    • 0Thanks
    chigstoke
    Looking for help, is employer breaking the law?
    • #1
    • 16th Jul 17, 12:13 PM
    Looking for help, is employer breaking the law? 16th Jul 17 at 12:13 PM
    I am a new poster and honestly none of the other sections of the forum seemed appropriate so I'm trying the employment section (though it is do with money)

    Basically, our pay system at work is very archaic. Pay is done through staff handing in paper timesheets, which are then checked and put onto a pay spreadsheet, rather than electronically which we have suggested numerous times to use instead.

    Unfortunately due to the way the pay is done, mistakes are sometimes made. Maybe a wrong number pressed by accident. Usually our board of trustees would write a cheque for those with wrong pay.

    However, now the board of trustees for the company I work for are saying they will no longer write cheques for anyone who has wrong pay, and instead want the money to be transferred from mine and a workmates own bank accounts. Meaning they want us to transfer our OWN WAGES to staff who don't get paid correctly by accident.

    Personally, I'd have though that is against the law, they can't make me transfer any money. Does anyone know the legal stance on this? Surely they can't force me to give people my own money from my own wages?

    Many thanks guys
Page 2
    • ScorpiondeRooftrouser
    • By ScorpiondeRooftrouser 16th Jul 17, 7:01 PM
    • 2,049 Posts
    • 3,071 Thanks
    ScorpiondeRooftrouser
    Laugh in their faces and tell them that's the most ridiculous thing you have ever heard and you are not going to do it and if they don't like it, they can sack you, but they are going to have to put that reason in writing.

    Then find a different job as soon as possible, regardless of their response.
    • Xbigman
    • By Xbigman 16th Jul 17, 7:38 PM
    • 2,947 Posts
    • 1,203 Thanks
    Xbigman
    There are multiple issues here.

    If you use your personal bank account to transfer money to other employee's you will probably be in breach of your bank accounts terms and conditions as most prohibit business use. Don't do it.

    If the issue is late time sheets then stop accepting them, If a time sheet comes in late then hold it over until the next pay period. It won't be long before they are in on time.

    Correcting mistakes does not necessarily mean an instant payment. Mistakes of small amounts can be held over and corrected in the following pay period.



    Darren
    Xbigman's guide to a happy life.

    Eat properly
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    Save some money
    • Beartricks
    • By Beartricks 16th Jul 17, 7:59 PM
    • 179 Posts
    • 154 Thanks
    Beartricks
    I'm confused here. Have they underpaid someone and overpaid you with the wages that that person should have received, or have they just underpaid that person and are expecting other employees to cover what they owe them?

    In the first instance it would be kind of reasonable for them to ask you to transfer your money right over, but really they should take that money off you and give it to the other person. That remedies the fact that you were overpaid, and makes sure the money goes to the right person.

    If they're expecting you to just pay the person out of your wages, when you're an employee also, then that sounds incredibly illegal to me. It isn't your problem that they haven't paid someone, it's theirs, and they should not be holding other employees responsible. It kind of sounds to me as if they're trying to placate one employee by inconveniencing another. It also sounds like they're trying to do it off the books so it could end up looking like a gift from you.

    I was at a major national company who still did their timesheets on paper and it was a complete disaster. Every so often we'd earn a thousand pounds here and there for good work, which was supposed to go towards bonuses for staff, charity donations or staff events. Every time I suggested it should go towards some kind of automated clocking in system but instead it always went on cheap wine and crisps.
    • NeilCr
    • By NeilCr 16th Jul 17, 8:16 PM
    • 1,076 Posts
    • 1,187 Thanks
    NeilCr
    It "sounds" like the OP and their colleague have some responsibility for the correct calculation of pay. The trustees appear to be taking the view that if they get that wrong then it's down to them, personally, to make up the shortfall.

    Can't get my head round that, to be honest. As others have indicated the staff are owed the money by the charity so they should just make the difference up as they have in the past (via cheque)

    Not sure whether or not there is a back story here. Old or not (and as an old git I take offence at one or two comments) I can't understand why they take this view

    OP. Have you actually asked them why they have made this change?
    Last edited by NeilCr; 16-07-2017 at 8:23 PM.
    • getmore4less
    • By getmore4less 16th Jul 17, 8:19 PM
    • 30,335 Posts
    • 18,139 Thanks
    getmore4less
    Make sure everyone is overpaid then there will be no need to do top ups.


    Implement peer review process for the spreadsheet, it will take longer but reduce errors at that stage.

    The simple solution to timesheet->pay errors is to fix the following pay cycle.
    works ok for small errors but if these are massive then you need a later checks in the process to catch those.
    • Geoff1963
    • By Geoff1963 16th Jul 17, 9:16 PM
    • 1,056 Posts
    • 677 Thanks
    Geoff1963
    How do the underpaid employees know they have been underpaid ? Is there a cut-off date to the calculation, which is several days before the payment is arranged ?

    Is it possible to send out a statement of pay, a few days beforehand ; allowing any mistakes to be highlighted and rectified in time ? Any mistakes identified too close to the payment date, would have to be rectified at the next pay period.

    Perhaps the trustees can set up a business account for you, with a "float", so you can make any corrections as necessary.
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