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  • FIRST POST
    • jocstoke
    • By jocstoke 10th Mar 17, 10:33 PM
    • 70Posts
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    jocstoke
    Holiday entitlement
    • #1
    • 10th Mar 17, 10:33 PM
    Holiday entitlement 10th Mar 17 at 10:33 PM
    I've recently returned to work following maternity leave, and my manager is requesting I book my holidays. Our holiday year runs October - September. My holidays were showing too many hours initially, so I spoke to resourcing and they were reduced to 199 hours (I work part time now but was full time previously). 199 was more than I was expecting but after working it out I agree with that figure. However, a few days later it increased to 295 hours. That is far too high, but I've queried it multiple times and my manager is insisting it's correct. I have this in writing. If I took the holidays would they be able to insist I repaid them, or end up owing them hours? It's so frustrating, I'm being pressured to book holidays I'm sure I'm not owed!
Page 1
    • KiKi
    • By KiKi 10th Mar 17, 11:06 PM
    • 4,915 Posts
    • 7,989 Thanks
    KiKi
    • #2
    • 10th Mar 17, 11:06 PM
    • #2
    • 10th Mar 17, 11:06 PM
    Hi there

    Yes, they could insist you cancel them (or worked back hours owed, or pay them) so definitely best to get it sorted. (Although if it was me and my error, I'd probably make a pragmatic decision about how to approach that rather than making you give the hours back!)

    However, are you aware that you accrue AL whilst you're on mat leave? The additional 96 hours may be what you're owed from that.

    What I would do in your position is speak to resourcing and and ask for a breakdown of that leave. Ask them what the additional 96 hours are for, and ask them to explain how it's different based on your calculations.

    In the meantime, tell your manager that you'll book the AL as soon as you can - but you want to make sure you're not taking time you're not owed, as it wouldn't be fair on the business. If s/he has a problem with it, say you're waiting for a response from Resourcing, and s/he chasing them might help. But you do need a breakdown, not just a 'yes it's fine!'.

    Worst case scenario (but I'm sure your manager can wait 48 hours whilst you get a response from Resourcing!) email and say that you'll book the leave, but you'd like email confirmation (ie, written!) that if it's an error (as you suspect) that you won't be asked to pay those hours back / work them.

    KiKi
    Last edited by KiKi; 10-03-2017 at 11:09 PM.
    ' <-- See that? It's called an apostrophe. It does not mean "hey, look out, here comes an S".
    • lush walrus
    • By lush walrus 11th Mar 17, 12:56 AM
    • 1,916 Posts
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    lush walrus
    • #3
    • 11th Mar 17, 12:56 AM
    • #3
    • 11th Mar 17, 12:56 AM
    You acrue holiday while on maternity, have you taken that already or is that what's been added to your entitlement?
    • jocstoke
    • By jocstoke 11th Mar 17, 6:37 AM
    • 70 Posts
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    jocstoke
    • #4
    • 11th Mar 17, 6:37 AM
    • #4
    • 11th Mar 17, 6:37 AM
    Thanks for the replies. I'm aware I accrued days on maternity leave, they're included in the 199 hours (as well as bank hols). 199 is definitely right. My manager said the extra hours were ones I'd not taken the previous holiday year, but I took all my holidays before I went on mat leave (I was told I had to!). It's so tempting seeing them there to book all the school holidays off to avoid paying for holiday club, but I know it'll come back if I try to be dishonest!
    • jocstoke
    • By jocstoke 11th Mar 17, 6:38 AM
    • 70 Posts
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    jocstoke
    • #5
    • 11th Mar 17, 6:38 AM
    • #5
    • 11th Mar 17, 6:38 AM
    I only work 5.5 hours a day so the extra hours are 17 days, that's a lot!
    • getmore4less
    • By getmore4less 11th Mar 17, 7:14 AM
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    getmore4less
    • #6
    • 11th Mar 17, 7:14 AM
    • #6
    • 11th Mar 17, 7:14 AM
    you will have full time accrued from previous years and up to returning to work part time then prorata for the rest of the year.

    You are not giving any details to work out what the hours might be.

    You would have to go back to beginning of holiday Oct 2015.

    and full details of holiday allowance with BH, holidays taken etc. and dates of maternity and when you went part time(full hours and partime) hours)
    • LittleVoice
    • By LittleVoice 11th Mar 17, 8:27 AM
    • 8,441 Posts
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    LittleVoice
    • #7
    • 11th Mar 17, 8:27 AM
    • #7
    • 11th Mar 17, 8:27 AM
    As the holiday year doesn't end until 30 September, why not book holiday now? If later it is confirmed you don't have all the entitlement you requested, is there a problem for the company if some you have booked for the summer is cancelled by you in a month's time?
    • jocstoke
    • By jocstoke 13th Mar 17, 9:03 AM
    • 70 Posts
    • 43 Thanks
    jocstoke
    • #8
    • 13th Mar 17, 9:03 AM
    • #8
    • 13th Mar 17, 9:03 AM
    OK, the way I worked out the 199 hours was as follows:

    4/12 x 25 x 7 = 58.3 (My holiday allowance for the 4 months before I went part time)
    8/12 x 25 x 5.5 = 91.7 (My holiday allowance for the 8 months I'm part time)
    5 x 7 = 35 (bank holidays while I was on maternity leave)
    2 x 7 = 14 (holidays not taken in previous holiday year)

    TOTAL = 58.3 + 91.7 + 35 + 14 = 199 hours

    (I previously worked 7 hours a day/35 per week, I now work 5.5 hours a day/27.5 per week, I get 25 days holiday plus bank hols, I went on mat leave mid May 2016 and returned 1st Feb 2017 - I think that was everything needed?)

    I guess I can just book the time off and cancel it closer to the time if and when they say it's incorrect. It's just frustrating as if I knew I could take the time off then I wouldn't have to pay for summer holiday childcare for my son! Oh well...
    • getmore4less
    • By getmore4less 13th Mar 17, 9:14 AM
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    getmore4less
    • #9
    • 13th Mar 17, 9:14 AM
    • #9
    • 13th Mar 17, 9:14 AM
    when did you change to part time?
    • jocstoke
    • By jocstoke 13th Mar 17, 10:01 AM
    • 70 Posts
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    jocstoke
    I changed to part time on 1st February. Our holiday year runs from 1 October - 30 September.
    • cook0891
    • By cook0891 13th Mar 17, 12:40 PM
    • 93 Posts
    • 33 Thanks
    cook0891
    Do they include bank holidays? My leave is worked out in hours and they give me hours including B/H which I then have to take off.
    • Guest101
    • By Guest101 13th Mar 17, 1:00 PM
    • 15,142 Posts
    • 14,760 Thanks
    Guest101
    Do they include bank holidays? My leave is worked out in hours and they give me hours including B/H which I then have to take off.
    Originally posted by cook0891
    Bank holidays aren't relevant.


    You are entitled to a minimum 5.6 weeks holiday, some of those days must be taken on the days that coincide with bank holidays, but they don't add extra by law


    some contracts say you have X number + B/Hs but again just look at the total
    • TELLIT01
    • By TELLIT01 13th Mar 17, 1:19 PM
    • 3,940 Posts
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    TELLIT01
    Ask for confirmation in writing of the figure your manager states is correct, along with confirmation that they will not take the hours back off you if they realise at a later date that their figures are wrong.
    That should result in one of two outcomes (1) You have a nice surprise in that you have more holiday entitlement than you thought (2) Alarm bells will ring for your manager and they will come up with the correct figure.
    Either way you will have confidence that you can take the holiday.
    • jocstoke
    • By jocstoke 13th Mar 17, 1:21 PM
    • 70 Posts
    • 43 Thanks
    jocstoke
    Bank holidays aren't included in the 25 days - I get those on top.
    • Undervalued
    • By Undervalued 13th Mar 17, 1:26 PM
    • 3,152 Posts
    • 2,867 Thanks
    Undervalued
    Bank holidays aren't included in the 25 days - I get those on top.
    Originally posted by jocstoke
    OK, so you get 33 days in total.

    Keep in mind the employer can attach whatever conditions they like to the 5 days that are over and above the 28 day statutory minimum.
    • getmore4less
    • By getmore4less 13th Mar 17, 1:48 PM
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    getmore4less
    Ok should be relatively simple.

    full time to Feb 1st 2017 on return from maternity.

    full holiday years are
    1. Oct15-Sept 16 due 25+8
    2. Oct16-Sept 17 due 25+8 prorata for part time.

    year1 there were 6 BH till mid may that would leave 2 how many of the 25 days were taken?

    you said 2 to carry over so working on that + BH a total of 4*7 = 28

    Year2 you have 17 weeks @ full time(7hr) and 35 @ 5.5hr)
    (actually 17 and a bit weeks )

    based on 52weeks years and 33days = 198 rounded up(197.68)

    TOTAL = 226.
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